Admin Assistant

OPTI STAFFING GROUP IS HIRING! Opening:
Admin Assistant (Entry Level)

Location:

Anchorage, AK Pay: $18-20 DOE

The Administrative Assistant provides essential clerical and operational support to ensure the efficient day-to-day operation of the office. This role serves as a primary point of coordination for staff and visitors, handling everything from front-desk reception to detailed data entry and document management. The ideal candidate is a proactive problem-solver with excellent organizational skills and a professional demeanor.

• Office Coordination:
  Manage the front desk, greet visitors, and direct incoming calls to the appropriate team members.
• Administrative Support:
  Assist management and staff with scheduling, meeting preparation, and the drafting of professional correspondence (emails, memos, and reports).
• Information Management:
  Maintain and update digital and physical filing systems, ensuring all records are accurate, organized, and easily accessible.
• Data Entry:
  Accurately input data into company databases and spreadsheets, maintaining a high level of attention to detail.
• Supply & Equipment Management:
  Monitor office supply inventory and place orders as needed; coordinate basic maintenance for office equipment like printers and copiers.
• Logistics:
  Handle incoming and outgoing mail, packages, and deliveries.

• Software Proficiency:
  Strong working knowledge of Microsoft Office 365 (Word, Excel, Outlook) and a general comfort level learning new software systems.
• Communication:
  Clear and professional verbal and written communication skills.
• Organization:
  Exceptional time-management skills and the ability to prioritize tasks in a fast-paced environment.
• Reliability: A strong work ethic with a focus on punctuality and consistent performance.
• Discretion:
  The ability to handle sensitive information with a high degree of confidentiality and professionalism.

• Education:
  
  High school diploma or equivalent required;
  Associate degree preferred.
• Experience:
  
  1–2 years of experience in an office or clerical environment is preferred, but we are willing to train the right candidate with strong foundational skills.
• Technical Aptitude:
  Ability to operate standard office equipment and troubleshoot basic technical issues.

Location:

Anchorage, AK
State:
Full-Time / Regular Business Hours