Law Office Assistant 1

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

One of the most critical functions of the Law Office Assistant (LOA) I is to assess, assign, and open incoming court cases and CASA volunteer files. The LOA I is also responsible for filing, checking in, and distributing all incoming materials; data entry; processing copy jobs; obtaining court copies; researching and obtaining professional client records, generally through written communication; monitoring the section staff calendar and coverage;

ordering and maintaining office supplies; answering telephones; and other projects as assigned, including interfacing with other professionals and the public.

The Office of Public Advocacy (OPA) provides legal advocacy and guardianship services to vulnerable Alaskans. With offices in Anchorage, Juneau, Fairbanks, Kenai, Palmer, and Bethel, OPA advocates for abused and neglected children in protective proceedings, provides public guardianship for incapacitated adults, advocacy for victims of elder fraud, attorney services for respondents in adult guardianship proceedings, for parents in child in need of aid cases, and conflict criminal cases received from the Public Defender Agency.

The section has high retention and a very amicable staff. There is a focus on teamwork within our section.

The OPA Anchorage office is located in beautiful downtown Anchorage, Alaska. We are located directly across from the Captain Cook Hotel and are in walking distance from many great restaurants and coffee shops and we offer free parking in designated areas.

• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail. Ability to manage multiple tasks with frequent interruptions.
• Clerical:
  Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Excellent verbal and written communication skills.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Conscientiousness:
  Displays a high level of effort and commitment towards performing work; demonstrates responsible behavior.
• Interpersonal
  
  Skills:
  
  Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

PI01A1 – Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Please be sure to check our residency definition to determine if you qualify.

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call or  in Juneau or TTY:
Alaska Relay 711 or or correspond with the Division of Personnel & Labor…