Contracts & Project Administrator; H

JOB SUMMARY:

TDX Holdings, LLC is seeking a Project Administrator to support the administration and oversight of federal government contracts across the TDX family of companies. This position works closely with the Vice President of Business Operations & Contract Management, Contracts Team, Project Management, Operations, Accounting, and other shared-service functions to ensure contracts and projects are administered accurately, timely, and in accordance with company and federal contracting requirements.

The Project Administrator will support contract documentation, project setup and controls, billing and invoicing, subcontract and vendor administration, change orders and modifications, job costing, compliance reporting, and audit readiness. The position serves as an important administrative liaison between operational project teams and corporate support functions.

• Support the administration of federal government contracts from project setup through contract completion and closeout.
• Establish and maintain organized contract and project files, including awards, modifications, change orders, subcontracts, purchase orders, correspondence, and supporting documentation.
• Maintain contract and open-project tracking logs, including contract types, funding, modifications, periods of performance, and other key administrative information.
• Assist the Contracts Team with processing contract modifications, change orders, and other contractual documentation.
• Assist with pre-construction, project startup, administrative submittals, and contract closeout activities as required.
• Track administrative requirements, deliverables, deadlines, and other contractual obligations and coordinate with responsible parties to support timely completion.
• Support documentation requirements for firm-fixed-price, time-and-materials, cost-reimbursable, and other flexibly priced federal service contracts.
• Maintain contract records and supporting documentation in an organized and audit-ready manner.

• Coordinate accounts payable submissions from operating companies and project teams; review, submit, and track invoices to support accurate and timely payment.
• Review and enter vendor, subcontractor, and supplier invoice coding to support accurate project/job costing.
• Review project transactions against approved budgets, contract funding, and final proposal allocations.
• Support preparation and reconciliation of government contract invoices and associated supporting documentation.
• Assist with month-end billing reconciliation, cost-to-complete reporting, and contract revenue forecasting.
• Monitor customer billings, projected payments, retainage, and other project financial information.
• Review, track, and facilitate intercompany transactions associated with projects.
• Coordinate with Accounting and Payroll to obtain and reconcile labor and payroll information by project as needed.

• Support contract administration in accordance with applicable Federal Acquisition Regulation (FAR) requirements, contract terms and conditions, and company policies and procedures.
• Support compliance with applicable Davis-Bacon Act, Service Contract Act (SCA), prevailing wage, and Collective Bargaining Agreement requirements.
• Assist with verification and documentation of labor classifications, wage determinations, fringe benefit requirements, and payroll information when applicable.
• Gather and organize information required for regulatory, contractual, and compliance reporting.
• Maintain documentation necessary to support internal, customer, government, and external audits.
• Identify missing, incomplete, or inconsistent project documentation and coordinate with appropriate personnel to resolve deficiencies.

• Serve as an administrative liaison among Contracts, Project Management, Operations, Accounting, Payroll, and other corporate support functions.
• Prepare and distribute routine contract, project, financial, and administrative reports.
• Communicate with project managers and other stakeholders regarding outstanding documentation, approvals, billing information, and administrative requirements.
• Assist the Vice President of Business Operations & Contract Management and Contracts Team with contract-related research, reporting, documentation, and special projects.
• Identify opportunities to improve contract administration, documentation, workflow, and internal controls.

• Perform other related duties as assigned.

• 5+ years of project administration, project controls, construction and service contract administration, or related experience.
• Demonstrated experience with billing/invoicing, purchase orders, subcontracts, vendor documentation, project files, and/or contract documentation.
• Strong administrative, organizational, analytical, and problem-solving skills.
• Demonstrated ability to manage multiple projects, priorities,…