Operations Administrative Assistant

Brice Environmental Services Corporation

Regular

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture.

Our employees' commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful.

Brice Environmental Services Corporation is a leader in performing logistically complex projects in rural and remote locations nationwide. We have a proven track record in completing projects to full customer satisfaction as a result of our strong work ethic, safety record, and a commitment to outstanding client services.

As the Operations Administrative Assistant, you will work on-site in Anchorage and support various technical and administrative functions to ensure efficient and effective operations for multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so you must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high-quality work in a high-pressure environment.

• Support the day-to-day operations of Anchorage office.
• Function as back-up to the Office Manager.
• Schedules conference rooms and assists in setting up meetings.
• Orders/stocks office supplies.
• Orders/stocks kitchen supplies.
• Orders office lunches.
• Orders office supplies for new employees.
• POC for copier issues/ monthly meter readings.
• Open/close kitchens daily to include coffee and latte machines, dishwasher unloading and loading, overall tidiness, organizing, cleanliness of appliances, weekly refrigerator cleanout.
• Open/close conference rooms daily to include cleaning of white boards, tidiness.
• Open/close copy areas daily to include organizing, tidiness, restocking copiers
• Expediting as required.
• Works in a constant state of alertness and in a safe manner.
• Other duties as assigned.

• Ensure proper administration of the travel and expense policy when generating expense reports and credit card reconciliations with timely processing so that AP close deadlines are being met.
• Prepare employee expense reports including organizing receipts, account coding and entering expenses into Costpoint.
• Complete credit card reconciliations including mid-month, monthly and year-to-date for multiple employees.
• Identify and track expense report receipts as well as assist in locating missing company credit card receipts.

• Answer and screen incoming calls and takes messages.
• Coordinate visitors by greeting them and directing them to appropriate location.
• Maintain guest sign-in sheet.
• Pick up mail and distributes to staff.
• Receive packages and certified deliveries.
• Prepare and schedule USPS, Fed Ex, and UPS shipments.
• Coordinate pick-ups and drop-offs with various couriers and deliveries.
• Manage the weekly recycling of office boxes.
• Report on office maintenance/security issues to Office Manager.

This position does not have any supervisory responsibilities.

• Excellent oral and written communication skills, and ability to multi-task and manage time.
• Ability to work in a team environment.
• Ability to work in an Alaska Native Corporation multi-business environment.

• High School Diploma or GED required.
• Three to five years’ experience working in a professional office environment required.
• Two to five years’ experience working with accounting functions required.
• Experience with Microsoft Office and especially Excel required.
• Valid state driver's license and qualified to operate a vehicle under the conditions of Brice Engineering's Driving Policy required.
• Ability to pass a drug, driving, and background screenings required.

• Degree in Business or…