Operations Specialist and Executive Assistant, Anchorage, AK

What We Can Achieve Together

The Operations Specialist and Executive Assistant provides high-level administrative and coordination support to the Alaska State Director and helps the Alaska Team operate effectively. The position serves as a trusted partner in managing priorities, calendars, travel, meetings, communications, and follow-through. Working with discretion and sound judgment, the Operations Specialist and Executive Assistant anticipates needs, organizes complex activities, and helps ensure commitments and decisions move forward.

The position also plays a critical role in supporting chapter operations, including office administration, volunteer coordination, facilities and tenant communications, onboarding logistics, and staff events. The Operations Specialist and Executive Assistant works independently within Alaska and within a multi-state team of operations professionals supporting Oregon, Washington and Alaska. They serve as a primary point of coordination among staff, vendors, volunteers, tenants, partners, and visitors.

The position works closely with the Alaska State Director and leadership team.

Approximately 60% executive and leadership support, including calendar and inbox management, travel, correspondence, meeting preparation, Leadership Team coordination, expense support, and follow-through. Approximately 40% Alaska operations, including chapter meetings and retreats, volunteer coordination, onboarding logistics, office administration, reception, supplies, mail, tenant and facilities communications, vendors, and staff events.

The Operations Specialist and Executive Assistant performs a variety of executive and operational support activities that contribute to the effective functioning of the Alaska Business Unit, including:
Manage the State Director's calendar as a strategic tool, balancing organizational priorities, deadlines, preparation requirements, travel, and stakeholder commitments. Anticipate conflicts and competing demands, protect focused work time, and recommend adjustments that maximize effectiveness, responsiveness, and alignment with organizational priorities. Support management of the State Director’s email and incoming requests, particularly during travel or periods of high activity, by organizing and routing messages, identifying time-sensitive requests, maintaining systems for items requiring action, and reducing unnecessary inbox traffic.

Coordinate domestic and occasional international travel, including itineraries, reservations, changes, travel documentation, and timely expense reporting. Prepare agendas, briefing materials, correspondence, and other documents, gathering relevant information to help the State Director and Leadership Team prepare for decisions, meetings, and external engagements. Plan and coordinate leadership meetings, all-staff meetings, retreats, and special events, including scheduling, participant communications, venues, travel, audiovisual needs, catering, materials, and follow-up.

Capture decisions, action items, and deadlines from key meetings and maintain practical systems that support accountability and completion. Maintain organized, accessible, and appropriately confidential executive and chapter records in accordance with TNC policies. Use available systems and technology to maintain and track information, create reports, improve workflows, and implement process improvements that increase efficiency, collaboration, and staff support. Provide operational coordination for the Alaska TNC offices in Anchorage and Juneau, including reception coverage for phone calls and occasional walk-in visitors, mail and deliveries, office supplies, shared-space readiness.

Serve as a primary liaison…