Administrative Assistant 1

Job Description

Welcome to the Department of Health!

We’d be delighted to have you join our team.

This position is open to Alaskan Residents only.

Please check out the

residency definition

to determine if you qualify.

Want to do meaningful work that has a tangible impact on communities throughout Alaska? Come and join the Administrative Services team within the Section of Epidemiology. Our role is to deliver vital administrative support and operational coordination that keeps public health services running smoothly statewide. While working with our experienced team, you will coordinate critical services, schedule meetings, track resources, invoice submissions and reconciliation, and help facilitate daily activities as the main administrative resource for the HIV STD Program within the Central Services unit.

The mission of the Division of Public Health is to protect and promote the health of Alaskans. The Section of Epidemiology works to safeguard communities from communicable diseases, injuries, and environmental, occupational, and other public health hazards through statewide prevention, surveillance, and response efforts.

This position provides administrative and operational support within the Central Services Unit and assists the HIV/STD Program. Responsibilities include coordinating meetings and logistics, processing and reconciling invoices, tracking resources, maintaining records, and supporting daily administrative operations. The HIV/STD Program works to prevent sexually transmitted diseases (STDs) and human immunodeficiency virus (HIV) in Alaska through statewide prevention, education, surveillance, and control efforts guided by public health data and best practices.

• Along with the full benefit package provided by the State of Alaska, including health insurance, retirement, eleven paid holidays, paid leave accrual, and the potential for yearly pay increases based on performance, you will receive the benefit of on-the-job training.
• Telework may be available after an appropriate period of training, staff development, and supervisor approval. We also enjoy flexible schedules within the standard office hours and will offer you the opportunity to improve your skills in organizing and prioritizing work assignments, providing customer service, and using a variety of computer software.

Your new workspace is an office setting in the Frontier Building, boasting stunning views of the Chugach and Alaska Mountain Ranges. Our Midtown location makes it easy to find lunch options, whether you drive, walk, or bike.

The Frontier Building also offers ample free covered parking, on-site vending machines, excellent building security, and a formal walking track on the top floor of the parking garage.

The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:

• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work
• Customer Service:
  Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services;
  
  is committed to providing quality products and services.
• Problem Solving:
  Identifies…