Business Operations Lead

Brice Builders LLC

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

Brice Builders specializes in Sustainment, Restoration, and Modernization (SRM) of military and medical facilities. Our talented teams tackle vertical and horizontal construction for telecom facilities, commercial buildings, disaster relief programs, and more. With us, you'll build expertise in revitalizing essential structures and constructing modular buildings that serve communities nationwide. You'll develop specialized expertise that opens doors to advancement while working alongside mentors who are invested in your success.

Brice Builders is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

As the Business Operations Lead, you will work onsite in Anchorage, AK and will work closely with the Executive Team of the Vertical and Civil Structures Business Unit (VCSBU) to plan, coordinate, and monitor day-to-day business activities, ensuring efficiency and operational effectiveness across multiple companies. You will evaluate operational and financial processes, identify opportunities for improvement, and support cost-reduction initiatives. Responsibilities include office setup and logistics for new hires, financial and contract administration support, procurement oversight, recordkeeping, regulatory compliance, and coordination across internal business systems.

• Coordinate office and system setup for new hires, including IT access, equipment, and workspace arrangements.
• Develop, maintain, and organize Standard Operating Procedures (SOPs), internal workflows, and documentation.
• Provide intercompany business support across multiple subsidiaries, ensuring alignment with VCSBU operations.
• Manage administrative functions including expense report processing, credit card review, and compliance verification.
• Support annual SBA 8(a) reporting through preparation of financial documentation, internal controls, and regulatory submissions.
• Prepare and support monthly and month-end project financial reporting, cost analysis, and performance tracking.
• Analyze project cost data, accounts payable/receivable activity, and financial trends to support operational decisions.
• Coordinate with Project Managers to maintain accurate Estimates at Completion (EACs), providing visibility for the schedule, cost factors, risks, and resources to complete project and financial objectives.
• Utilize business systems and forward-pricing models compliant with DCAA and corporate accounting requirements.
• Lead initiatives to improve cost-reporting tools, templates, and financial processes across VCSBU.
• Manage procurement support for projects and overhead needs, ensuring timely purchasing and documentation.
• Oversee, mentor, and support the training of Procurement Specialist(s).
• Track high-dollar and high-risk contracts to monitor key compliance requirements.
• Serve as back-up to process vendor and subcontractor invoices within OnBase and submit billings to Accounting or clients.
• Coordinate accounts payable activities in alignment with committed cost tracking and contract requirements.
• Support union remittance reporting for multiple companies and maintain accurate records.
• Administer subcontracts-including progress tracking, invoice review, payments, change orders, modifications, and disputes.
• Administer prime contracts by preparing, reviewing, and updating contracts, budgets, negotiations, payments, correspondence, and risk assessments.
• Track and maintain 8(a) NAICS codes for subsidiaries and support opportunity identification and SAM registrations.
• Monitor project progress related to estimating, labor and material costs, wage standards, testing, quality controls, and logistical factors.
• Provide financial visibility for active projects to support project planning, cost management, and performance reviews.
• Work in a constant state of alertness and in a safe manner, following all company policies and procedures.
• Perform other duties as assigned.

• This position supervises Administrative and Procurement…