Procurement Specialist

Compensation: $66,517.00 - $87,523.00

The Procurement Specialist supports the end‑to‑end sourcing and contracting lifecycle for construction, engineering, and professional services. This role leads the development of RFPs, drafts Statements of Work (SOWs), coordinates cross‑functional reviews, and ensures timely execution of procurement activities that directly impact project delivery. The Specialist partners closely with Engineering, Legal, and the Purchasing team to ensure procurement decisions are compliant, competitive, and aligned with organizational goals.

This role also leverages AI‑enabled tools to improve sourcing visibility, expand vendor pools, and accelerate document development.

Sourcing & RFP Management

• Lead the development, issuance, and management of RFPs, RFQs, and RFIs for construction and professional services.
• Facilitate vendor Q&A, scoring, evaluation, and award recommendations.
• Conduct market research and expand the competitive bidding pool, including outreach to new and diverse suppliers.
• Use AI tools to support vendor analysis, document drafting, and sourcing insights.

Contracting & SOW Development

• Draft, refine, and coordinate input on SOWs in partnership with Engineering, Legal, and Finance.
• Ensure SOWs clearly define deliverables, timelines, acceptance criteria, and performance metrics.
• Support time‑sensitive procurement activities for service delivery projects involving government‑funded customers, including schools, healthcare clinics, and grant‑funded broadband expansion.
• Track contract lifecycle milestones and ensure timely execution, development of change orders, and enforcement of contract milestones.

Cross‑Functional Collaboration with Purchasing

• Partner closely with the Purchasing team throughout the RFP lifecycle to ensure alignment with procurement policies, competitive bidding requirements, and award procedures.
• Coordinate with Buyers on solicitation strategy, vendor outreach, and evaluation processes to maintain consistency across procurement activities.
• Prepare draft RFPs, SOWs, evaluation tools, and supporting documentation for Purchasing to formally issue.
• Maintain clear handoffs between Purchasing (policy, compliance, award execution) and the Specialist (RFP/SOW development, stakeholder coordination, vendor engagement).
• Collaborate with Purchasing to ensure timely processing of contracts, purchase orders, and award recommendations.

Stakeholder Support

• Serve as a procurement advisor to Engineering, providing guidance on sourcing strategy, vendor selection, and risk mitigation.
• Support project teams in navigating procurement processes to avoid delays.
• Assist in onboarding and transitioning responsibilities from the retiring Senior Buyer to ensure continuity.

Process Improvement & AI‑Enabled Procurement

• Implement AI‑assisted tools to streamline RFP drafting, SOW templates, vendor research, and compliance checks.
• Improve procurement visibility through dashboards, reporting, and standardized workflows.
• Contribute to the development of a broader procurement strategy and roadmap.

Compliance & Governance

• Ensure all procurement activities follow internal policies, legal requirements, and regulatory standards.
• Maintain documentation, audit trails, and procurement records.
• Support Legal in contract review coordination.

Other Duties

• Support additional procurement or cross‑functional needs as they arise.

Communication Skills – Excellent oral and written communication, frequent preparation and delivery of detailed plans and proposals. Strong interpersonal skills, decision‑making, conflict management, and teamwork.

Accountability – Plan, organize, measure, and coordinate multiple tasks to deliver the budget for product line, revenue, and profit; accept responsibility and account for actions.

Active Listening – Attend to, convey, and understand comments and questions of others.

Analytical Skills – Use thinking and reasoning to solve problems.

Business Acumen – Grasp and understand business concepts and issues.

Education – Bachelor’s degree in business or related field. Equivalent education, experience, and training may be substituted on a year‑for‑year basis.

Experience – Two (2) years of progressive experience in purchasing. Advanced education in business or related fields may be substituted on a year‑for‑year basis for the required experience. Preferred:
Accredited Purchasing Professional (APP) or equivalent certification.

Demonstrated working knowledge of purchasing software applications. Proficiency with Microsoft Office suite, including Word, Excel, Access, and Outlook.

Demonstrated understanding of basic accounting principles. Strong attention to detail and follow‑through skills. Excellent interpersonal, written and verbal communication skills.