Contracts & Project Administrator

• Support administration of federal government contracts from project setup through completion and closeout
• Establish and maintain organized contract and project files, including awards, modifications, change orders, subcontracts, purchase orders, correspondence, and supporting documentation
• Maintain contract and open-project tracking logs covering contract types, funding, modifications, periods of performance, and other administrative information
• Assist with contract modifications, change orders, pre-construction, project startup, administrative submittals, and contract closeout
• Track administrative requirements, deliverables, deadlines, and contractual obligations
• Support documentation for firm-fixed-price, time-and-materials, cost-reimbursable, and other flexibly priced federal service contracts
• Coordinate accounts payable submissions and review, submit, and track invoices
• Review invoice coding and support accurate project/job costing
• Review project transactions against approved budgets, contract funding, and final proposal allocations
• Support preparation and reconciliation of government contract invoices and supporting documentation
• Assist with month-end billing reconciliation, cost-to-complete reporting, and contract revenue forecasting
• Monitor customer billings, projected payments, retainage, and project financial information
• Review, track, and facilitate intercompany project transactions
• Coordinate with Accounting and Payroll to obtain and reconcile labor and payroll information
• Support compliance with FAR, Davis-Bacon Act, SCA, prevailing wage, and Collective Bargaining Agreement requirements
• Verify and document labor classifications, wage determinations, fringe benefits, and payroll information when applicable
• Gather and organize information for regulatory, contractual, and compliance reporting
• Maintain documentation for internal, customer, government, and external audits
• Identify and resolve missing, incomplete, or inconsistent project documentation
• Serve as administrative liaison among Contracts, Project Management, Operations, Accounting, Payroll, and corporate support functions
• Prepare and distribute routine contract, project, financial, and administrative reports
• Communicate with project managers and stakeholders regarding documentation, approvals, billing information, and administrative requirements
• Assist the Vice President of Business Operations & Contract Management and Contracts Team with research, reporting, documentation, and special projects
• Identify opportunities to improve contract administration, documentation, workflow, and internal controls
• Perform other related duties as assigned

• 5+ years of project administration, project controls, construction and service contract administration, or related experience
• Demonstrated experience with billing/invoicing, purchase orders, subcontracts, vendor documentation, project files, and/or contract documentation
• Strong administrative, organizational, analytical, and problem-solving skills
• Ability to manage multiple projects, priorities, deadlines, and documentation requirements simultaneously
• Strong attention to detail and ability to identify discrepancies in financial and contractual documentation
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams
• Experience working with accounting, ERP, project-management, or contract-management systems
• Strong written and verbal communication skills
• Ability to work independently while coordinating effectively across multiple departments and operating companies
• Ability to appropriately handle confidential, proprietary, financial, and contract-sensitive information
• Preferred:
  Experience supporting federal government contracts
• Preferred:
  Working knowledge of the Federal Acquisition Regulation (FAR) and federal contract administration
• Preferred:
  Experience with Davis-Bacon, SCA, prevailing wage, certified payroll, or Collective Bargaining Agreement requirements
• Preferred:
  Experience administering or supporting T&M, cost-reimbursable, or other flexibly priced contracts
• Preferred:
  Experience with government contract billing, job costing, project controls, or cost-to-complete reporting
• Preferred:
  Working knowledge of payroll and labor-cost allocation sufficient to review project timesheets and labor charges for accuracy
• Preferred:
  Experience supporting government, financial, or compliance audits
• Preferred:
  Experience with federal construction, environmental, engineering, logistics, or professional-services contracts
• Preferred:
  Experience supporting geographically dispersed or international project operations
• Successful completion of a background investigation and pre-employment drug screen may be required

Demonstrates extensive experience in federal government contract administration, including billing, invoicing, and compliance with regulations such as FAR and the Davis-Bacon Act. Proficient in managing project documentation, financial reporting, and coordinating across multiple departments to ensure…