Records Specialist; Personnel Analyst – Range​/NON

Open to the general public and any current Municipal employee. This is a non‑represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT :
Human Resources – HR Records

HOURS OF WORK :
Monday through Friday; 8:00 a.m. to 5:00 p.m.

LOCATION : 632 West 6th Avenue Suite 605

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.
To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Maintain the data integrity of the ERP system, including validation and auditing, with current and retroactive detailed data entry ensuring accuracy. Responsible for onboarding packet entries and notifying the Employment Specialists of any discrepancies. Maintain employee personnel records with applicable documents (hire paperwork, termination, transfers, and promotions) and conduct various types of research as requested/necessary. Track certifications and licenses as part of the conditions of continued employment and request current documents.

Regular tracking to ensure ongoing federal compliance with citizenship and employment laws (I‑9s). Daily management of the Employment/Records email inboxes and receiving and sorting out mail. Provide in‑person customer service and assistance to customers at the records window. Answer and dispatch calls. Provide department Directors with employee date information regarding review dates, merit dates, probations, temporary and seasonal employees. Audit and maintain incentive pays for accuracy, including the maintenance of the supporting documentation for the incentive pays.

Validate accuracy of pay rates, acting pay/working out of class. Provide unions with active employee reports on a biweekly basis. Provide timely and accurate information in response to requests from the public, other departments, and employees. Communicate with departments regarding current and retroactive employee pay changes. Process SAP PA workflow forms. Issue, audit, & maintain MOA badges. Present employee orientation.

Manage the Service Award Program. Other related duties as assigned.

• High school diploma, GED, or equivalent and four (4) years of human resources experience.
• Associate’s degree in Human Resources, Business Administration, or a related discipline and two (2) years of human resources experience.
• Bachelor’s degree in Human Resources, Business Administration, or a related discipline and human resources experience.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E‑Verify Program. For more information, please go to http://(Use the "Apply for this Job" box below). E‑Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge.

The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the…