STAFF Assistant; Special Administrative Assistant - Range​/EXE

Overview

Open to the general public and any current Municipal employee.

This is an executive position (no union affiliation) and serves at the pleasure of the Mayor of the Municipality of Anchorage.

DEPARTMENT: Office of the Mayor

HOURS OF WORK: Monday - Friday; 8:00 a.m.

- 5:00 p.m. Some evenings and weekends are possible.

LOCATION OF WORK: 632 W. 6th Avenue, Suite 840.

The primary purpose of this position is to provide the full range of administrative and clerical support to the Mayor's Office, including providing high-level financial support for contracting and purchasing for the Mayor's Office consistent with purchasing rules using SAP, as well as to provide contracting and purchasing support for the mayor's community and arts grants; conduct routine budget input and reporting;

provide support for mayor appointments to boards and commissions, and staff support to certain boards and commissions in the Mayor's Office. The secondary purpose of the position is to serve as records manager and assist in responding to and filling public records requests, and respond to appeals of denials of records requests on behalf of the mayor; draft routine correspondence, mayoral proclamations, other documents;

serve as one of the points of contact for external constituent communications to the Mayor's Office, and backs up receptionist/staff assistant; may serve as backup for scheduling for the Mayor and Chief of Staff. Other related duties as assigned.

Background check: Satisfactory background check which includes criminal, education, and employment history at time of hire.

Education and experience:

• High school diploma, GED, or equivalent and six (6) years of experience specific to the position.
• OR Associate’s degree in Business Administration, Public Administration, Finance, Accounting or a similar discipline and four (4) years of experience specific to the position.
• OR Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or a similar discipline and two (2) years of experience specific to the position.
• OR Master’s degree in Business Administration, Public Administration, Finance, Accounting or a similar discipline and experience specific to the position.

• Valid state of Alaska Driver's License.
• Experience as a receptionist, administrative assistant, scheduler.
• Experience with processing purchase orders and contracts in SAP.
• Experience processing and filing records.
• Experience with boards or commissions.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://(Use the "Apply for this Job" box below). E-Verify® is a registered trademark of the U.S. Department of Homeland Security. If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge.

The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment.

The statement of service must be on a form or letterhead…