HR Coordinator

Join our HR team! As an HR Coordinator, you’ll manage confidential employee information, support DOT/FAA compliance, and assist with recruiting and onboarding. This role is ideal for a detail-oriented, flexible professional who thrives in a fast-paced aviation environment. You’ll gain exposure to HR operations, compliance programs, and cross-functional projects, providing a strong foundation for career growth.

• Maintain confidential employee and compliance records, including DOT/FAA files, HRIS documentation, and accounting records.
• Assist with recruiting, onboarding, badging, hearing tests, and scheduling pre‑employment interviews.
• Support DOT Random Drug and Alcohol Program compliance and documentation.
• Coordinate with operational teams to align HR processes with fluctuating schedules and operational priorities.
• Generate reports and correspondence to support management decision‑making.
• Leverage HR and administrative systems (iCIMS, Verified Credential, Excel, Costpoint, Quick Books) efficiently.
• Assist with special projects, audit‑ready documentation, and overflow administrative tasks.
• Provide support in operational or administrative areas outside HR as directed by management.
• Perform other duties as assigned; work occasional overtime and remain flexible to meet operational needs.

• High school diploma or GED; valid driver’s license; 18+ years old; U.S. citizen or work eligible.
• Ability to maintain strict confidentiality and exercise discretion.
• Fluent in English (read, write, speak, understand).
• Strong organizational skills; ability to multitask, prioritize, and adapt to changing operational needs.
• Proficient in MS Office and HR systems such as iCIMS and Verified Credential; familiarity with administrative software preferred.
• Resourceful, proactive, and results‑oriented.
• Airport badge and U.S. Customs clearance required.
• Must pass pre‑employment drug screen.

• Prior HR or administrative experience, ideally in aviation or operational support.
• Familiarity with DOT/FAA compliance, HR reporting, and administrative software (Excel, Costpoint, Quick Books).
• Experience in high‑volume, fast‑paced environments.

• Regularly sit and operate a keyboard/phone; occasionally reach, lift, or move up to 25 lbs.
• Visual acuity for close, distance, peripheral, and focus adjustment.
• Primarily office‑based; may occasionally work in operational areas.

• Handle sensitive employee and company information with discretion.
• Ensure compliance with federal, state, and company regulations.
• Maintain accurate, audit‑ready documentation.