Controller, Management, Financial Compliance

Controller

Work location:

306 Main St, Ketchikan, AK 99901

$ - $ Salary/year

Regular Full-Time

M-F 8am-5pm

Finance

The Controller position is a key leadership role within the Finance Department. Primary responsibilities include Accounts Payable, Payroll, Grant Reporting, Compliance, Management Reports, and partner with KIC managers to implement Tribal goals and objectives. Reviews operating results of the programs, compares them to the established objectives and takes steps to ensure that appropriate measures are taken to correct unsatisfactory results.

The Controller supervises payroll, accounts receivable, accounts payable, Grants Accountant, Staff Accountant and Finance Clerk.

Directs personnel management for consistency in the programs and services of the KIC Finance Department. Monitors and approves staff development and training standards. Communicates job expectations and assists to resolve procedural problems. Ensures the personnel policies are followed, interprets policy and monitors personnel actions for adherence to Tribal policy. Monitors staff evaluations process and annual employee safety programs. Ensure adhere to local, state or federal standards for employee training, specifically, HIPAA compliance, safety, workplace violence, and preventing sexual harassment.

Recruits, selects, orientates, trains, coaches, counsels, and disciplines the department staff;

Recommends all hiring, promotions, wage / merit increases, transfers, discipline, and separation of all department employees per Tribal personnel policy to the Chief Financial Officer.

Monitors and enforces internal financial policies and procedures regarding the Finance Department budget. Coordinates with Chief Financial Officer in the preparation of the annual budget. Complies with federal regulations outlined in the self-governance compacts, and other state and federal funding sources.

Administers the approved department operating budget by monitoring expenditures and recommending justifiable changes to supervisor.

Responsible for establishing and maintaining KIC Finance Department and administrative policies. Ensures policies are in compliance with accreditation standards, state, federal, funding laws, and regulations. Develops policies for internal control measures to ensure adequate protection of all tribal assets. Monitors the policy review process and interprets policy and procedures for efficient operations. Attends the Policy Committee of the Tribal Council when KIC Finance policies are being reviewed.

Initiates, coordinates, and enforces program, operational, and personnel policies and procedures with ethical business practices.

Inspects and evaluates the physical condition of the staff area / offices, recommending necessary changes to Maintenance to improve sanitation, appearance, and efficiency. Develops operations, quality, troubleshooting procedures, and request repair / replacement as necessary.

Oversees month-end processes and issues timely monthly managerial reporting. Supervises the submission of all financial reporting for taxes and grant awards. Reconciles all balance sheet accounts and established schedules.

Reviews financial information with Program/Department Director and analyzes variances. Assists with journal entry corrections as needed.

Ensures accurate and timely processing of accounts payable, payroll processing and reporting to internal and external parties.

Coordinates and supervises preparation of audit work-papers. Conducts internal audits as needed.

Enforces adherence to policy and advises management of deviation(s).

Assists Grants & Contractors position in monitoring regulatory adherence to grant award and internal policy with respect to all award and contract activity. Assists with review both paper and electronic grant files to keep in order for internal review or audit. Tracks and obtains budget amendments from grantor for manager as needed.

Conducts routine compliance reviews based off grant award criteria prior to each report submission. Assists with creation of mandatory narrative reports for managers as needed.

Maintains Finance Guidelines by writing and updating policies and procedures;

Being accessible to staff for consultation as needed;

Maintain partnership with other tribal organizations at local, state, and national level;

Recognize, identify, and resolve problems and issues without direct supervision;

Prepare monthly report to supervisor;

Job duties above are intended to highlight essential functions, however incumbent may be asked to perform other related duties as assigned.

To be respectful and responsive to the health beliefs, practices, and cultural and linguistic needs of KIC Tribal Members. Developing cultural…