Facilities and Transportation Specialist

Overview

The Facilities and Transportation Specialist is responsible for ensuring the safe, clean, compliant, and well-maintained operation of multiple locations. This role oversees daily facility operations, supervises janitorial staff, coordinates and performs basic facility maintenance and repairs, manages transportation and meal delivery services, and ensures compliance with applicable local, state, and federal regulations. The position requires strong organizational and time management skills, hands-on maintenance capability, and the ability to manage multiple sites efficiently.

• Transportation & Bus Services
  • Coordinate maintenance, registration, cleanliness, and compliance of agency-owned vehicles
  • Plan and implement bus routes in collaboration with program leadership
  • Serve as liaison with contracted transportation providers and drivers
  • Monitor transportation compliance, conduct route observations, and support driver scheduling
  • Provide transportation-related training and ensure field trip transportation compliance
• Facilities Maintenance
  • Serve as primary contact for facility issues and emergencies
  • Coordinate repairs, inspections, and maintenance with vendors and contractors
  • Perform or coordinate basic maintenance (plumbing, electrical, painting, hardware, furniture, and grounds upkeep)
  • Track repairs and communicate maintenance updates with Center Directors
• Supervision & Janitorial Services
  • Directly supervise janitorial staff across multiple locations
  • Schedule coverage, monitor cleaning standards, and conduct deep cleaning as needed
  • Manage janitorial supplies, equipment, and safety of cleaning operations
  • Conduct performance evaluations, team meetings, and staff support
• Compliance & Safety
  • Conduct routine safety, sanitation, and facility compliance inspections
  • Support compliance with OSHA, fire safety, food safety, licensing, and accessibility requirements
  • Assist with inspections, corrective action plans, and promote a culture of safety
• Center Delivery & Logistics
  • Deliver mail, meals, supplies, and maintenance items to all centers
  • Transport lunches and other materials safely and on schedule
  • Support additional delivery needs as requested by leadership
• Recordkeeping & Reporting
  • Maintain accurate transportation, maintenance, and safety records
  • Complete required reports, drills, and documentation on a monthly basis
• Communication & Work Practices
  • Communicate regularly with supervisors, leadership, and center staff
  • Demonstrate reliability, initiative, professionalism, and commitment to the organization’s mission
  • Participate in trainings, meetings, and continuous professional development

Perform other assignments as requested by supervisory staff. Participate in planning or self-assessment process as directed.

Reports to: Education, Facilities and Licensing Program Manager

Supervises: Janitorial Staff

Work Schedule: Monday through Friday 7:00am-4:00pm with a one-hour unpaid lunch break. This position requires flexibility for occasional evening and weekend work to ensure facilities are maintained.

• High School Diploma/GED – prior supervisory experience preferred but not required
• Driver’s License (Requires access to personal vehicle that is insured for purposes of delivery when agency owned vehicle is not available. Must provide proof of insurance twice a year.)
• Requires occasional check of driving history to assure good driving

Prefer:
Bi-lingual (fluent written and verbal)

• HSD/GED +12 months related experience: $21.85
• AA or 2 years related experience: $24.04
• BA or 4 years related experience: $26.44

Equivalent experience in a related field may be considered in lieu of formal education requirements.

There is a 10-step wage scale built into this position that occurs annually.

Introductory Period: 90 Day

There is no external link required for the full job description.