Proposal Coordinator

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At Three Notch Group, we are a leading civil engineering firm with over 75 years of experience, dedicated to delivering a wide range of services, including Field and Lab Services, UST, Environmental, Utility, Transportation, Geotechnical & Construction Engineering, and Civil/Site Development. We foster a collaborative environment where driven team members can build lasting friendships, support one another, and guide our clients in shaping their futures.

With offices across the Southeast, including seven in Alabama, two in North Carolina, one in Florida, one in Georgia, and one in Tennessee, we offer an exceptional opportunity for personal and professional growth. If you’re ready to make a difference and advance your career, join us at Three Notch and be part of a team that truly values your contributions!

The Proposal Coordinator is responsible for coordinating, developing, managing, and continuously improving proposal and qualification-based pursuits that support Three Notch Group's growth strategy. This role works closely with business development professionals, technical staff, leadership, and pursuit teams to facilitate compliant, high-quality, client-focused submissions while maintaining proposal resources, leveraging technology, improving processes, and supporting consistent pursuit execution across the organization. The Proposal Coordinator serves as a critical partner in ensuring that Three Notch Group presents compelling, accurate, and professional qualifications, proposals, and marketing materials that align with company standards and strategic objectives.

The essential functions of the Proposal Coordinator are to:

This perspective focuses on the individual's relationships with clients. It includes metrics such as client satisfaction, responsiveness to client needs, relationship development, and overall support of the firm's reputation and client experience. Aligning with our core values of RELATIONSHIPS and ADVOCACY
.

• Collaborate with capture teams, technical professionals, and pursuit stakeholders to develop compelling, client-focused proposals that communicate Three Notch Group's understanding of client needs, relevant experience, project approach, differentiators, and value proposition.
• Assist in developing and maintaining win themes, executive summaries, project descriptions, resumes, and customized proposal content.
• Ensure designated strategic and priority pursuits include client-focused messaging and differentiators aligned with client needs and project objectives.
• Support the development of proposal content that effectively communicates the value, expertise, and capabilities of Three Notch Group.

This perspective focuses on the internal business processes that drive organizational effectiveness. It includes quality, compliance, teamwork, communication, data integrity, operational efficiency, and process consistency. Aligning with our core values of UNITY
, RESPONSIBILITY
, and ACCOUNTABILITY
.

• Coordinate the end-to-end development of assigned proposals, Statements of Qualifications (SOQs), SF330s, letters of interest, and other pursuit-related submissions.
• Review RFQs and RFPs and identify proposal requirements and compliance obligations.
• Develop compliance matrices and proposal outlines.
• Establish and maintain internal deadlines.
• Coordinate proposal kickoff meetings.
• Manage proposal production through final quality review and submission.
• Ensure compliance reviews are completed prior to submission.
• Develop and manage proposal schedules, assignments, milestones, reviews, and deliverables in collaboration with leadership, client relationship managers, technical professionals, and pursuit team members.
• Proactively identify schedule challenges and resource risks that may affect pursuit success.
• Escalate issues as necessary to maintain proposal schedules and deadlines.
• Facilitate timely communication and follow-up regarding assignments and deliverables.

• Maintain accurate, current, and accessible proposal resources within company systems.
• Manage employee resumes, project descriptions, project experience data, client information, firm qualifications, licenses, certifications, boilerplate content, and reusable marketing…