Program Coordinator Natural Sciences, Social Sciences and Computer Science​/Mathematics Departments

Program Coordinator for the Natural Sciences, Social Sciences and Computer Science/Mathematics Departments

Main Campus
- Anderson, IN 46012

Position Type Part Time Education Level 4 Year Degree Category Admin
- Clerical

Anderson University is seeking a Program Coordinator/Administrative Assistant. This is a part-time position with the majority of hours worked during the fall and spring semester, but some hours are required during the summer months.

Position is on-site, 5 days/week, except in the summer when some hours can be worked remotely. Program Coordinator works closely with the three department chairs but reports to the Dean of the College of Arts and Sciences.

Program Coordinator works between two physical locations: 2 days/week in admin office inside natural sciences department in Hartung Hall, 3 days/week inside the social sciences department in Decker Hall

Provides administrative support to the Dean and faculty of the natural sciences, math/computer science and social sciences departments. The division of time among the three departments is 33% for natural sciences, 33% for MATH/CS and 33% for social sciences.

• Prints syllabi, class handouts, labs, tests, quizzes, worksheets, letters and memos as requested by faculty members. Work with Excel spreadsheets for budgetary concerns and other data handlings, update labels as requested, end-of-semester work, entering grades, filing papers, running scantrons and purging files.
• Provides administrative support for full-time faculty in all three departments. Also provides limited support for part-time adjuncts and staff positions.
• Supervises and makes job assignments for student employees to provide coverage for natural sciences department. Maintain record of student hours worked for budget purposes. Makes payroll corrections and approves hours for approximately 30 student employees. Posts student employee jobs for departments.
• Maintains inventory of office supplies and order supplies as needed.
• Provides support for programmatic events, such as accreditation reviews, site visits, annual student social work conference, guest lectures, recruitment events, or other academic activities.
• Prepares the Big Order for biology and does the time consuming comparative shopping to get the best price. Once/year
• Maintains MSDS books and spreadsheets for Biology and Physical Sciences.
• In charge of the printing and compilation of lab books. For this work alone, this position is needed one extra week before courses start in the fall.
• Answers incoming calls and greet departmental visitors. Determines nature of call or visit. Provides information and/or routes caller/visitor to appropriate person and/or department.
• Sets up visits of prospective students for academic departments with calendar invites to faculty.
• Helps set up for Discovery Days.
• Assists in resolving computer/office equipment related problems.
• Oversees audiovisual equipment and set up in labs/classes.
• Provides administrative support for Phi Eta Sigma, Pre-Professional Health Society and Sigma Zeta and its home school science program and for AU's Model Diplomacy program.
• Coordinates Senior Seminar class every semester and keeps the gradebook for the course.
• Coordinates assessment activities and collection/entering of data.
• Provides administrative oversight for AU Scholars Day.
• Works with publications to produce brochures, posters and signage.
• Makes room reservations for instructors and students for study sessions and events.
• Maintains record of student advising folders and distribute and return folders to Advising.
• Sends maintenance requests to Physical Plant..
• Helps departments maintain a welcoming and clean, inviting space.
• Takes pictures of graduating science seniors and frames them to keep up the Wall of Fame
• Arranges graduation events for all three departments.
• Performs requisitions as necessary.
• Runs monthly budget reports for the department chairs if requested.
• Organizes and files all documents and applications for recruiting faculty.
• Helps in the training of new faculty.
• Helps issue part-time and overload contracts.
• Helps coordinate field trips, senior trips, security studies events, and Model UN trips.