Administrative Assistant, School of Health Sciences

Salary Range: $47,000-$50,000 per year

This position provides comprehensive administrative, clerical, and operational support to the School of Health Sciences, including student services, compliance tracking, and academic support functions. The role requires strong organizational, technical, and customer service skills to support student success, faculty needs, and program effectiveness.

• Serves as receptionist for the School of Health Sciences; provides professional and courteous customer service to students, faculty, staff, and external partners.
• Prepares memorandums, correspondence, reports, and other documents as needed.
• Manages high-volume phone, email, and in-person communications; prioritizes and responds in a timely and professional manner.
• Distributes incoming and outgoing mail.
• Uses office equipment to copy, scan, and fax documents; coordinates maintenance and supply ordering for office machines.
• Coordinates shipping and receipt of materials (e.g., Fed Ex or other carriers).

• Assists with new students.
• Investigates and resolves student issues related to admissions, registration, and program progression.
• Registers students and processes enrollment changes, including adds, drops, withdrawals, schedule adjustments, and instructor changes.
• Assists with moving students to alternative courses when necessary.
• Confirms advisor assignments and updates as required.
• Maintains cohort tracking and student records for students in health sciences programs.
• Serves as liaison between students, faculty, and administrative offices to support student success.
• Assists with new student communications and orientation activities.

• Maintains student and faculty files (electronic and hard copy) in accordance with accreditation and program requirements.
• Monitors and tracks student compliance requirements, including health records, background checks, drug screens, and immunizations.
• Sends reminders and communications regarding compliance deadlines and deficiencies.
• Maintains spreadsheets and databases for compliance tracking and reporting.
• Verifies licensure and certification requirements for applicable programs.

• Processes and maintains data in College systems (e.g., Banner or other systems), including registrations, course updates, and program changes.
• Maintains and updates spreadsheets and databases related to enrollment, compliance, faculty records, and program operations.
• Assists with data collection, surveys, and reporting for accreditation and program evaluation.
• Enters and tracks certification/licensing testing results in designated systems as required.

• Assists Program Chairs and Dean with accreditation data collection and reporting.
• Maintains faculty records, including credentialing and required documentation.
• Assists with adjunct faculty onboarding, orientation, and tracking of required materials.
• Collects and compiles adjunct and overload contract information for submission to Human Resources.
• Maintains faculty grade books and attendance records as requested.

• Coordinates and supports School of Health Sciences events, including informational sessions, orientations, advisory board meetings, and campus visits.
• Prepares materials, schedules logistics, and assists with event setup and execution.
• Attends meetings (advisory committees, faculty meetings, student meetings) and records, transcribes, and distributes minutes.
• Assists with student tours of health sciences labs and outreach activities.

• Prepares purchase requisitions for supplies, equipment, food, and other program needs.
• Maintains appropriate inventory levels for office and instructional supplies.
• Assists with budget tracking and expense documentation.
• Facilitates ordering, receiving, unpacking, and distribution of supplies.
• Processes travel forms, work orders, and other institutional documentation.

• Learns and maintains proficiency in College systems and vendor software (e.g., DISA/Comlio, Xerox, and other platforms).
• Maintains working knowledge of emerging technologies related to administrative systems.
• Participates in training and professional development opportunities as approved.

The above list is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Associate degree…