Events and Promo Specialist Harrah's Hoosier Park

Job Summary

The Events & Promotions Specialist assists the Promotions & Events Manager, as well as the rest of the marketing team in creating, promoting and executing various public and private events, both on and off Hosier Park Property.

• Develop, plan and execute all special events and promotions.
• Contribute to program development to help the department achieve its goals.
• Assist Manager with the submission, approval and verification of all contracts, proposals, purchase requisitions, IGC submissions and any other company document needed to fulfill the planning and execution of an event.
• Create and control accurate player lists conducive to the level of events.
• Maintain security and confidentiality of files, records, and lists.
• Establish and maintain an effective working relationship with other departments.
• Work with other departments and vendors to arrange for food & beverage, decorations, gifts, entertainment, and supplies for all events.
• Accurately track all expenses for events and prepare expenses for analysis and financial review.
• Accurately track and communicate event reservation procedures and attendance of events to other departments.
• Coordinate approved events with emphasis on quality, while remaining within budgetary guidelines.
• Communicate event schedule and details to the property, including internal collateral distribution and conducting weekly meetings.
• Maintain records, charts, and graphs of events on a monthly basis.
• Be measured on thoroughness of detail, event execution, and event ROS.
• Be responsible for project management and meeting timelines. Pay attention to detail and follow through.
• Process cash transactions in accordance with the policies set forth in Marketing Operations, including obtaining a float from Employee Services, processing buy-ins, re-buys, and reel rewards for all electronic gaming devices and tournaments.
• Assist with the Total Rewards Center as needed, performing functions as a Total Rewards Representative.
• Perform and complete all other duties as assigned.
• Adhere to all department/company policies and procedures.
• Act as a role model and present oneself as a credit to Hoosier Park property and encourage others to do the same.
• Other duties may be assigned at any time.

• Must be 21 years of age or older.
• Proficient in English (verbal, written, and understanding) with the ability to communicate one-on-one and to groups, explain policies and procedures, persuade others, and present information effectively to executives.
• Bachelor’s degree in marketing and/or entertainment-based field preferred or equivalent professional experience required. Event planning, VIP services, and general hosting experience preferred.
• Must have an outgoing, energetic, and enthusiastic attitude and be comfortable initiating conversations to create a fun environment for guests and maintain an effective working relationship with all other departments.
• Flexible to work various shifts, weekends, holidays, and long hours if applicable. May be required to work varying schedules to reflect business needs of the property.
• Will be required to fully comply with policies and procedures for the safe and efficient operation of company facilities.
• Excellent communication, organizational, attention to detail, multitasking, problem-solving techniques, and strong project management skills required.
• Must have ability to compile, compute, and analyze pertinent data needed for reports with excellent proficiency in Word, Excel, Access, CMS, LMS, and EMS.

• Must be able to lift/push up to 20 pounds.
• Ability to push, pull, reach, bend, stoop, twist, kneel, levitate, and maneuver around the work area; use hands to finger, handle or feel and reach with hands and arms.
• Specific vision abilities such as close, distance, color, depth, and ability to adjust focus.
• Ascend and descend stairs and maintain equilibrium for an extended period.
• Must be able to work from a standing position and/or walk continuously for an extended period (entire shift) and maintain mobility.
• Ability to read, comprehend simple instructions, short correspondence, and memos; write simple correspondence; present information in one-on-one and small group situations to customers, clients, and other employees.
• Ability to apply common sense understanding to carry out detailed but uncomplicated written or oral instructions; deal with problems involving a few concrete variables in standardized situations.
• Must be able to obtain and maintain a license from the Indiana Gaming Commission and Indiana Horse Racing Commission. Will require access to all general areas of the gaming and racing facility, back-of-house areas, and access to patron management and internal controls for Marketing.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.