Administrative Assistant – Public Works Division Anderson

Job title:

Administrative Assistant

Department:
Public Works Division

Salary: $38,668

Full-Time w/Benefits

Reports To:

Public Works Director FLSA Classification:
Full Time, Exempt

Date Revised:
July 2026 Department:
Public Works

The purpose of this position is to provide responsible administrative, secretarial, and clerical assistance to the Public Works Director and other department managers to ensure effective and efficient office operations. The position represents the City to the public and provides professional, courteous customer service at all times; comprehends, monitors, and assists with multiple departmental budgets involving multiple expenditures; participates as a member of the department’s Safety Committee;

is cross trained to provide coverage for Cemetery Administration functions as needed; and performs related duties as assigned. Work is performed within a general outline of duties under general supervision.

To ensure the greatest possible protection for employees in the workplace, the City of Anderson requires cooperative efforts of all employees with help in establishing and maintaining a safe and helpful work environment.

The City of Anderson requires that PPE (Personal Protective Equipment) be used by employees whenever workplace hazards are discovered that could damage any part of the body. In addition, the City of Anderson requires all employees to wear PPE, such as but not limited to, safety glasses, face shields, safety shoes, hearing protection (ear plugs/earmuffs), gloves, etc. as required by their job duties.

PPE is to be used as a tool to eliminate and/or reduce the hazards employees face in their daily job duties.

PPE is not to be used and will not be used as a substitute for safe work practices, machine guards, or other controls designed by equipment manufacturers or other engineering sources. PPE is to be used in conjunction with these controls to increase employee protection.

The tasks listed below represent the majority of the work performed. Employees within this classification may be assigned different primary functional responsibilities based on departmental operational needs. Management may assign additional tasks related to the type of work of this position as necessary. Employees are expected to maintain proficiency in designated cross-training areas and provide operational backup to ensure continuity of services.

• Provides administrative and secretarial support to the Public Works Director and department managers, including scheduling meetings, preparing correspondence, reports, confidential documents, and coordinating travel arrangements. Evaluates office operations and recommends improvements to maintain productivity, efficiency, and effective customer service.
• Assist supervisors in planning and implementing department programs, activities, and services. Prepares, types, copies, files, processes, mails, and distributes forms, correspondence, reports, agreements, contracts, and related documents.
• Establishes, maintains, and updates department filing, recordkeeping, and document management systems. Audits and prepares payroll for Public Works departments, ensuring accuracy and compliance with applicable policies and regulations, subject to supervisory approval.
• Maintains departmental records in accordance with applicable federal and state laws, City records retention schedules, and departmental policies and procedures to ensure the accuracy, security, and accessibility of official records. Compiles data and prepares statistical, budgetary, financial, operational, and annual reports.
• Assists with monitoring departmental budgets, expenditures, invoice processing, and financial documentation as assigned. Computes street cut and concrete charges for billing to Electric City Utilities.
• May be appointed to serve as the Division Liaison for an assigned division, responsible for the monthly collection, review, reconciliation, and maintenance of purchasing card statements, receipts, and supporting documentation in accordance with City policies.
• Utilizes and maintains departmental software applications and…