Legal Operations Administrator

03 months with possibility of extension depending on performance and business needs

Andover-100 % onsite

• Calendar invites for team meetings - check schedules, create invite, email and update when necessary
• Legal Team Calendar – email team for updates, maintain and email weekly
• Legal team mail – the office Fed Ex’s the mail to my home; I scan all the mail and then email it to the respective lawyer for handling
• Track Engagement Letters
• Track Legal invoice spending by law firm and project
• Notarize documents for the team
• Cogency – Responsible for all request emails in order to match the work requests to the invoices from Cogency. Track all the Cogency annual report charges, registered agent fees and franchise tax payments.
• All travel needs for legal team
• Event coordination for offsites or legal meetings
• Responsible for Outside counsel & Consultants Invoices
• Work directly with new law firms and consultants to obtain a W9 to get them set up in SAP. I also work with them to complete the
  *** banking form and I coordinate that with our accounts payable team to get that detail set up in our payments system.
• Responsible for KPI team goals, ensure that 70% or more of outside counsel engagements above
  *** are the result of a competitive tender
• Track spending on outside counsel fees not including litigation
• Responsible for all the engagement letters for EGPNA,
  *** X and ENA.
• Track the outside counsel invoice payments for EGPNA,
  *** X and ENA to report monthly on these two KPI goals for the team.
• Responsible for new hire training monthly schedule coordination
• Responsible litigation tracker spreadsheet which needs to be update bi-weekly with the detail provided in each meeting and maintain this in our Teams litigation folder
• Responsible for procurement drape process

• Self-motivated with strong problem solving and analytical skills. Ability to communicate across the organization
• Proven ability to coordinate and communicate with internal and external teams
• Good understanding of how various functions integrate with others in accomplishing the objectives of the area
• Ability to work across all levels of the organization and with external clients
• Ability to demonstrate innovation and creative approaches to business needs
• Proven ability to work remotely and independently
• Strong organizational and time-management skills.
• Ability to effectively manage multiple projects and tasks