Part-Time Evening Finance Office Administrator - Trucking and Brokerage

About the Job

Part-Time Evening Finance Office Administrator - Trucking and Brokerage

We are seeking a detail-oriented Evening Finance Office Administrator to join our trucking and brokerage company. This part-time position will be responsible for managing essential administrative functions related to driver documentation, fuel management, and regulatory compliance.

• Process and reconcile fuel receipts for accurate record-keeping and reimbursement.
• Support basic bookkeeping tasks on a day-to-day basis.
• Maintain comprehensive driver files, including licenses, certifications, and medical records.
• Monitor expiration dates and ensure timely renewal of driver documentation.
• Prepare and assist with IFTA reporting.
• Manage Highway Use Tax (HUT) documentation and reporting.
• Verify driver logs and hours of service compliance.
• Process trip-related documentation and paperwork.
• Maintain organized filing systems for both digital and physical documents.
• Assist with accounts payable/receivable related to fuel expenses.
• Support dispatch operations as needed during evening hours.
• Coordinate with drivers regarding documentation requirements.
• Generate regular compliance reports for management review.

• High school diploma or equivalent.
• Previous administrative experience, preferably in transportation or logistics.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (particularly Excel).
• Experience with data entry and record keeping.
• Ability to work independently during evening hours.
• Strong communication skills for interacting with drivers and team members.

• Experience with transportation management software.
• Knowledge of DOT regulations and compliance requirements.
• Previous experience with IFTA and HUT reporting.
• Familiarity with electronic logging devices (ELDs).
• Understanding of trucking industry terminology and operations.
• Experience with accounts payable/receivable.

• Part-time evening hours (specific hours to be discussed).
• Must be flexible to accommodate industry demands.

• Office environment.
• May require occasional weekend availability for month-end processing.

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds (files, office supplies).

• Competitive hourly rate.
• Industry-specific training provided.