Facilities Coordinator - Finance

About the Role

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and find a place where they belong.

The Facilities Coordinator will provide support to the Site and Facility Management Operational Team by assisting with accounting and finance, vendor oversight, procuring equipment and supplies and proactively developing and maintaining client relationships to ensure that expected service levels are achieved within the controlled environment of a Life Science high‑end account.

• Actively support a culture of teamwork, cooperation, performance excellence, and personal success
• Respond to all work order procurement requests in a timely manner, ensuring KPI compliance and excellent customer service
• Identify opportunities for improved operation, service excellence and cost savings and make well‑thought‑out recommendations
• Provide information and direction to client, vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption
• Assist in vendor onboarding as required
• Update and maintain accurate records and official documentation for the site/s including purchase order and invoice tracking
• Support multiple departments within JLL from a procurement, vendor development, and contracting perspective
• Other duties as assigned

• Comply with all requirements of the client contract and meet or exceed key performance indicators
• Coordinate site operations in accordance with all agreed policies, procedures and contract scope

• Associate degree in Finance or related field
• Proficiency in a range of office administration tools and platforms including Microsoft Office Products (Excel, Outlook, Word)
• Understanding of basic financial and accounting practice, concepts and terminology

• Excellent communication, organization and problem‑solving skills
• Exceptional client‑focused hospitality mindset with a positive and proactive approach to always identifying a solution
• Ability to work independently with little supervision and effectively deal with stressful situations
• Self‑motivated; confident, energetic and flexible

• Bachelor's degree in finance or related field
• Prior experience in finance within a facility, pharmaceutical or bi‑tech environment
• Understanding the basic technical aspects of facilities (i.e. types of vendors that provide various services) is advantageous

• Monday – Friday, from 8:30 am – 5:00 pm

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

68,640.00 – 79,040.00 USD per year

On‑site – Andover, MA

• 401(k) plan with matching company contributions
• Comprehensive medical, dental & vision care
• Paid parental leave at 100% of salary
• Paid time off and company holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

Accepting applications on an ongoing basis until candidate identified.