Business Office Specialist

Business Office Specialist

Greater Lawrence Technical School (MA) Greater Lawrence Technical School - Andover, Massachusetts

Job : 5746666

Final date to receive applications: Jun 26, 2026 11:59 PM (Eastern Standard Time)

Posted: May 29, 2026 4:00 AM (UTC)

Starting Date: Jul 1, 2026

The Business Office Specialist provides specialized administrative and operational support for grant management, district-wide purchasing, and core Business Office functions. This role combines strong organizational and administrative skills with technical knowledge of financial processes, grant compliance, and public procurement requirements.

The Specialist supports the day-to-day operations of the Business Office while serving as a knowledgeable resource to staff on grant and purchasing procedures. This position works closely with the Director of Finance and district staff to ensure accurate processing, compliance with regulations, and efficient office operations. The role also provides backup support for key financial functions to maintain continuity of services.

The essential functions or duties listed below are intended only as an illustration of the types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

• Support the financial administration of all grants, including budgeting, expenditures, and reporting.
• Assist with all stages of the grant lifecycle, including setup, maintenance, and closeout.
• Track and reconcile salaries, stipends, and other grant-related expenditures.
• Monitor expenditures and assist staff in tracking available grant balances.
• Prepare grant reconciliations and maintain supporting documentation for audits.
• Process grant amendments and journal entries.
• Ensure grant activities are documented and aligned with compliance requirements.
• Prepare routine financial reports for internal use and external reporting.
• Process reimbursement requests and track grant revenues.
• Maintain organized grant files and records for compliance and audit purposes.
• Work with program staff to support appropriate use and timely spending of grant funds.
• Assist the Director of Finance in maintaining grant procedures and documentation.
• Perform other related duties as assigned.

• Support district purchasing processes in compliance with public procurement laws and policies.
• Track vendor spending to support compliance with M.G.L requirements.
• Assist in maintaining and updating district purchasing guidelines and resources.
• Maintain purchasing records and documentation for audit and compliance purposes.
• Verify prevailing wage compliance prior to invoice payment.
• Assist staff with purchasing procedures, approvals, and required documentation.
• Review requisitions for completeness and compliance prior to processing.
• Support bid and procurement processes, including preparation of documents and coordination with departments.
• Obtain quotes and assist in evaluating pricing for purchases.
• Coordinate cooperative purchasing activities, including memberships, reporting, and rebates.
• Prepare and submit required legal notices.
• Assist Director of Finance in providing basic training and guidance to staff on purchasing processes and systems.

• Provide backup support for Accounts Payable and Payroll functions as needed.
• Support the Director of Finance with organization, workflow tracking, and day-to-day office operations.
• Maintain organized files, records, and documentation across Business Office functions.
• Assist in coordinating office processes to ensure efficiency and timely completion of tasks.
• Support communication and coordination between departments and the Business Office.
• Contribute to maintaining effective internal procedures and organization of office systems.

• Associate’s degree in Accounting, Finance, Business Administration, or related field required;
  Bachelor’s degree preferred.
• Minimum of 2–4 years of experience in accounting, finance, administrative…