Senior Administrative Assistant

Join Our Client as an Administrative Assistant and Elevate Your Career

Are you an organized, detail-oriented professional eager to support senior leadership within a dynamic financial services firm? Our client, a reputable company with a vibrant culture and room for growth, is seeking a proactive Administrative Assistant to become an integral part of their team. This onsite role offers the opportunity to work closely with executive leaders, coordinate impactful events, and contribute to a collaborative environment that values dedication and initiative.

If you thrive in fast-paced settings and excel at multitasking, this is your chance to make a meaningful difference while advancing your career.

$80,000 – $90,000 annually, with a bonus starting at 10% and increasing based on performance.

• Coordinate and manage calendars and appointment schedules for senior management
• Facilitate all travel arrangements, including flights, hotels, and ground transportation
• Field and direct calls efficiently, ensuring sensitive information is kept confidential
• Support planning and execution of company meetings, corporate events, and celebrations
• Remain accessible for after-hours assistance during travel and urgent scheduling needs
• Oversee and update expense reports, ensuring accuracy and timely submission
• Handle general office operations such as ordering supplies, organizing catering, and coordinating weekly lunches
• Collaborate across teams and support investor relations initiatives when needed

• Bachelor’s degree from an accredited institution
• 2 to 3 years of administrative experience supporting executive-level professionals, preferably at Vice President or Managing Director levels
• Exceptional attention to detail and polished presentation skills
• Strong ability to interact professionally across all organizational levels
• Self-motivated with a proactive approach and ownership mindset
• Excellent organizational and time management abilities, with independence in decision-making and follow-through
• Effective problem-solving and communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Adaptable, collaborative, and comfortable working in a fast-changing environment

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.