Bookkeeper​/Administrative Assistant

Bookkeeper & Administrative Assistant Samantha’s Gardens, Inc. – Andover, MA

Status: Full‑Time

Reports to: Business Owner

The Bookkeeper & Administrative Assistant plays a key role in supporting the daily operations of Samantha’s Gardens. This position blends bookkeeping, office coordination, and administrative support to ensure smooth workflow across our landscaping and fine‑gardening teams. The ideal candidate is detail‑oriented, organized, proactive, and comfortable working in a fast‑paced, service‑driven environment.

• Maintain accurate financial records using Quick Books (or company accounting software)
• Process accounts payable and accounts receivable
• Prepare and send client invoices; track payments and follow up as needed
• Reconcile bank accounts, credit cards, and vendor statements
• Assist with payroll preparation and timecard review
• Support budgeting, reporting, and financial organization as needed

• Serve as the primary point of contact for office communications
• Answer phones, respond to emails, and support client inquiries
• Maintain organized digital and physical filing systems
• Order office supplies and manage vendor relationships
• Support scheduling for consultations, site visits, and team logistics
• Assist with onboarding paperwork and employee file maintenance

• Coordinate with field teams to ensure accurate job documentation
• Prepare job folders, proposals, and client materials
• Track project progress and update internal systems
• Support the owner with administrative tasks, special projects, and daily workflow

• 2+ years of bookkeeping experience (service‑based business preferred)
• Bookkeeping certification (such as Certified Bookkeeper, NACPB, or equivalent) strongly preferred
• Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred
• Strong proficiency with Quick Books and Microsoft Office/Google Workspace
• Excellent communication and customer‑service skills
• Highly organized, detail‑driven, and able to manage multiple priorities
• Comfortable working independently and taking initiative
• Experience in landscaping, construction, or a similar industry is a plus

• Professional, warm, and reliable
• Strong sense of ownership and accountability
• Positive attitude and team‑oriented mindset
• Trustworthy with confidential information

This role is based in our Andover office and supports both administrative and operational functions. Occasional flexibility may be required during peak seasons.

Pay: $25.00 - $35.00 per hour

Work Location:

In person