Administrator's Assistant

Administrator's Assistant

Greater Lawrence Technical School (MA) – Andover, Massachusetts – open position.

The General Administrative Assistant provides comprehensive administrative, operational, and clerical support to departmental directors, leadership teams, and associated staff. This role serves as a key member of the support team by coordinating projects, managing calendars, processing data, supporting stakeholder communications, organizing events, and assisting with procurement and operational functions to advance departmental goals.

• Calendar & Event Coordination:
  Schedule and coordinate internal and external meetings, interviews, professional development sessions, staff evaluations, vendor or committee meetings; manage room bookings, catering, equipment, technology setup, and overall logistics for on-site and off-site events; maintain digital calendars; manage attendee lists and follow-up communications.
• Data Entry, Records, & Reporting:
  Input, update, validate, and maintain data within relevant information management systems; pull reports, compile spreadsheets and databases for local, state, federal or grant reporting; organize complex information and perform data analysis; file and maintain confidential records.
• Budget Management & Procurement:
  Enter departmental budgets; create purchase orders, track approval and grant expenditure; manage purchasing, invoice processing, and procurement of supplies.
• Communication &
  
  Collaboration:
  
  Liaise with administrators, staff, vendors, guest speakers, community partners, and families; answer routine questions, provide information; coordinate with other departments to resolve operational issues; cover absences and redirect urgent matters.
• Office Administration & Operational Support:
  Prepare, photocopy, and distribute resources; manage organizational forms and digital subscriptions; provide clerical backup to other staff; monitor compliance timelines; offer guidance and training to teachers and staff; support assessment preparation.

Education and Experience

• Minimum Education:
  
  High School Diploma required;
  Associate's Degree preferred.
• Professional
  
  Experience:
  
  Minimum 3 years in administrative support, project coordination, office management or related field.
• Preferred:
  Experience managing data, preparing reports, supporting multiple stakeholders, or working in educational or governmental environments.
• Equivalent combinations of education, training and experience will be considered.

Abilities, Knowledge and Skills

• Project Mastery:
  Ability to handle multiple priorities, manage strict timelines and take ownership of projects.
• Autonomy:
  Work independently, use sound judgment, proactively identify and address operational needs.
• Communication & Service:
  Excellent written and verbal skills, strong customer service orientation.
• Technical Proficiency:
  High proficiency with Microsoft Office Suite, Google Workspace, shared drives, spreadsheets, database platforms; willingness to learn new platforms.
• Discretion:
  Maintain confidentiality.
• Adaptability:
  Flexibility to changing priorities and work demands.
• Specialized Knowledge:
  Familiarity with school operations, grant tracking or relevant educational programs preferred.
• Language:
  Bilingual language skills preferred.

Work Environment

• Requires standing, walking, occasional lifting up to 10 pounds.
• Requires good vision, ability to read handwritten or typed material.
• Moderate to loud noise environment.
• All programs offered without regard to protected characteristics (race, color, sex, religion, etc.).

Position Type – Full‑time

Salary – $62,408 to $87,927 Per Year

• Panagiota Athinelis, Director of Teaching and Learning
• Greater Lawrence Technical School
• Email: