Sr. Export Specialist

Overview

Rapiscan, an OSI Systems, Inc. company, empowers those who safeguard our world with the technologies, services, and expertise needed to detect threats, secure commerce, and protect communities. An industry leader in X-ray inspection, radiation and trace detection, metal detection, and optical inspection solutions, Rapiscan has over 100,000 scanning systems installed around the world to assist customs agencies, border security, aviation authorities, law enforcement, military organizations, and security professionals in combatting terrorism, smuggling, and trade fraud.

The Export Specialist performs administrative duties in support of activities related to the shipping of finished goods, receiving of incoming materials, and inventory accuracy. Communicates and coordinates with transportation companies. Handles routine questions and problems and maintains open communication with other departments throughout the shipping/delivery cycle. Confirms the accuracy of all freight quote, export paperwork to include; commercial invoices, SLI (shippers letter of instruction), DG (dangerous goods) documentations, and ACE filings.

Transacts all shipment in our ERP system and files and distributes paperwork, as necessary. Maintains records per government regulations. Responsible for ensuring effective import and export compliance at multiple business units falling under assigned scope, in accordance with U.S. and international import and export laws and regulations and Rapiscan import and export compliance policies and procedures.

Responsibilities:

• Create, fulfill and close production orders
• Communicate with clients and shippers and resolve any complaints.
• Prepare shipping quotes for customers.
• Negotiate shipping fees with couriers.
• Addressing and resolving shipment and inventory issues.
• Must have excellent Customer Service skills
• Works independently without direct management.
• Monitoring shipments, costs, timelines, and productivity.
• Ensuring the safe and timely pick-up and delivery of shipments
• File Electronic Export Information into U.S. Customs and Border Protection Database
• Experience with Fed Ex Ship Manager, UPS World-ship, and DHL Shipping software
• Familiar with INCOTERMS, and Export Compliance
• Request freight quotes from approved carriers for all shipments
• Complete all required shipping documents
• Daily interaction with cross-functional teams to include; compliance, sales operations, and order fulfillment team
• Transact all receipts and/or shipments in ERP system
• Perform daily cycle counts
• Maintain 5S in Shipping/Receiving Area
• Receive incoming materials, supplies, and equipment
• Verifies PO receipts against PO hard copy to confirm material is correct and rejects any discrepant material
• Process all incoming material, supplies, and equipment in ERP system
• Pick and pack customer orders to 100% accuracy
• Must be computer proficient and comfortable with Word, Excel, Outlook and willing to learn our software.
• Maintain an accurate record of shipment information
• Assist in the training of entry-level employees
• Operate pallet jack or forklift

• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork

• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct

• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem

• Duties may be modified or assigned at any time to meet the needs of the business.

Required Qualifications:

• High School Diploma
• Minimum 4 years' experience with international shipping
• General knowledge of ERP systems
• General Knowledge of inventory control
• Strong Microsoft Excel/Outlook/communication skills
• Pallet Jack operation
• HAZMAT certified
• Ability to lift a maximum of 50lbs

Please review our benefits here:
Life at OSI

Pay may range from $33.66 to $36.06 per hour

The pay range above represents hourly salary rate only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job-related knowledge and skills, and education in…