Scheduler​/Dispatcher

Role Overview

The Scheduler/Dispatcher is responsible for the strategic planning and coordination of aircraft schedules and crew assignments, ensuring efficiency and alignment with mission requirements. This role oversees the full execution of each mission, from start to finish, proactively anticipating and addressing the needs of Trans Medics teams to ensure seamless operations.

• Receive and respond to incoming calls for flight requests from crew or Trans Medics team.
• Plan and schedule aircraft and crew assignments efficiently, taking into account crew availability, training, and other scheduling conflicts (e.g., sick leave, PTO).
• Select appropriate aircraft and crew for each mission, ensuring compliance with operational requirements.
• Ensure FBO is informed of aircraft arrival and departure times and obtain necessary PPRs and flight slots.
• Coordinate with FBO, fuel providers, and flight planning teams in case of weather delays or re‑routes.
• Ensure hangar availability during inclement weather and arrange for de‑icing when needed.
• File legal flight plans and obtain all required permits (landing, overfly, etc.).
• Track all aircraft in flight and monitor crew duty times in accordance with Federal regulations.
• Review and verify weather conditions, NOTAMs, and alternative airports for planned departures and arrivals.
• Identify, anticipate, and take corrective action to minimize delays due to scheduling conflicts, crew legality, maintenance issues, or other operational disruptions.
• Vet all personnel through TSA’s TFFSP program as required.
• Ensure compliance with FAA regulations, including crew pairings, weather alternates, and operational restrictions.
• Collaborate with Maintenance teams to coordinate aircraft repositioning, cleaning, or repairs as needed.
• Complete and maintain accurate aircraft and crew logs daily.
• Submit post‑flight expense reports and resolve any discrepancies.

• Medical with Health Reimbursement Account through Blue Cross/Blue Shield of MA
• Dental
• Vision
• Health Care Flexible Spending Account
• Dependent Care Flexible Spending Account
• Short Term Disability
• Long Term Disability
• 401K Plan
• Pet insurance
• Employee Stock Purchase Plan

Trans Medics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.