Tuition & Financial Aid Coordinator

Description

STATUS:
Part-Time;
Non-Exempt

START DATE:
October 1, 2026

HOURS:
Part-Time; 12-Month Position

Average hours per week: 20
Specific weekly hours and schedule to be determined and vary by time of year

Legacy Christian Academy (LCA) hires staff who care about the spiritual and academic growth of students, maintain high standards of excellence, and love Christ and live by biblical principles. LCA has a community of staff and faculty who join together regularly for prayer, Biblical Worldview training, celebrations, and staff development.

As an LCA employee, it is essential and foundational to understand, live out, and agree wholeheartedly with Legacy’s Statement of Faith, Social Stance, Core Values, and the Profile of a Legacy Employee.

The Tuition & Financial Aid Coordinator is responsible for the day-to-day administration of student tuition accounts, tuition collection, and LCA’s financial aid process. This position serves as the primary point of contact for families regarding tuition and financial aid and works closely with the Head of School and Business Office to ensure accurate records, timely collections, appropriate administration of financial aid, and excellent service to LCA families.

The Coordinator handles sensitive financial matters with a high degree of confidentiality, accuracy, compassion, and professionalism while supporting the school’s commitment to responsible financial stewardship.

• Possess a strong Christian faith with a solid knowledge of the Bible, a growing personal relationship with Jesus Christ, and demonstrated character and integrity.
• Believe in and actively support the school’s Statement of Faith and Guiding Principles.
• Demonstrate Christ-centered compassion, wisdom, and professionalism when interacting with students, parents, employees, and the LCA community.

• Coordinate the day-to-day administration of student tuition accounts.
• Ensure tuition charges, payments, credits, discounts, and approved adjustments are accurately recorded.
• Coordinates annual enrollment/re-enrollment in FACTS. Enters new students and tuition payment plans and rolls over current students from one school year to the next.
• Monitor tuition accounts and outstanding balances and proactively communicate with families regarding past-due accounts.
• Serve as the primary point of contact for families regarding tuition balances, payment schedules, and account questions.
• Work compassionately and professionally with families experiencing payment concerns or financial difficulties.
• Coordinate payment arrangements with families as approved by the Financial Aid Committee.
• Escalate significant past-due balances, unusual circumstances, or requested exceptions to the Head of School.
• Maintain accurate and confidential tuition records.
• Assist with tuition account reconciliation and research discrepancies as needed.
• Assist with year-end account reconciliation and preparation of tuition accounts for the upcoming school year.
• Prepare tuition-related reports and account information for the Head of School as requested.

• Coordinate LCA’s annual financial aid process, including application review, documentation, family communication, award tracking, and account updates.
• Serve as the primary point of contact for families regarding financial aid applications, required documentation, timelines, and general questions.
• Review financial aid applications and supporting documentation for completeness.
• Follow up with families regarding missing or incomplete financial aid information.
• Work with the appropriate school leadership in reviewing financial aid recommendations.
• Communicate approved financial…