Secy - Diagnostician's Secy

Position: Secy I - Diagnostician's Secy
Job Title: Diagnostician's Secretary

Reports to: Diagnostician(s) assigned

Dept./School: Assigned Campus

Wage/Hour Status: Nonexempt

Pay Grade: Secy I

Terms of Employment: Ten months + 10 days. Wages according to current schedule.

Date Revised: April 5, 2018

Primary Purpose:

Assist diagnostician in the implementation of the campus Child-Centered Special Education Process. Perform routine clerical duties under the general supervision of principal and direct supervision of diagnostician(s).

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient typing, keyboarding, and file maintenance skills

Ability to file forms and documents following special services system

Effective communication skill and interpersonal skills

Ability to work well with students, staff, and parents

Experience:

One year experience working with children

One year clerical experience

Major Responsibilities and Duties:

Special Education Program Support

Make referrals to diagnostician upon receipt of a request for assistance regarding the Special Education Child-Centered Process

Perform general tasks assigned by the diagnostician(s) and maintain files and supplies.

Assemble forms for Admission, Review, and Dismissal committee (ARDC) meetings and process meeting notices and notices of evaluation.

Insert results of ARDC deliberations onto a PEIMS form for entry into the district's database.

Prepare evaluation instruments, forms, and related materials and assist the diagnostician in the entry of results on the appropriate forms.

May assist in the instruction of special education students.

Accounting and Inventory

Assist in the scheduling of evaluations and ARDC meetings.

Process completed parent notices and forms, including filing and distribution.

Maintain supply of forms, evaluation instruments, and related materials.

Inspect test kits periodically to insure that all items needed for evaluation are included.

Clerical Support

Assist in the maintenance of student folders containing duplicates file of original documentation and an individual micro floppy disks containing at least the last evaluations and last ARDC meeting files for each student.

Prepare forms, purchase orders, requisitions, and routine correspondence using a desktop computer or typewriter.

Assist diagnostician in keeping administrative and special education records and preparing required reports.

Student Management

Supervise students and assist diagnostician and special education teachers to maintain student behavior and maintain an orderly atmosphere.

Perform assigned student monitoring duties.

Supervisory Responsibilities

None

Equipment Used

Typewriter, desktop computer, printer, fax, and copier.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Work with continuous interruptions, Maintain emotional control under stress. Use of hands for keyboarding, bending and kneeling for filing, and light lifting of supplies and boxes.

EVALUATION Performance of this job will be evaluated annually by the supervisor in accordance with provisions of the Board's policy. Evaluation will be documented on the Staff Evaluation form for this position.