Assistant Manager, Administration - Chaoyang School

Key Responsibilities:

A. Administration & Operations Management

• Assist in managing daily school administrative and operational functions

• Ensure smooth execution of office operations, records management, and workflow processes

• Support the review and improvement of administrative procedures for efficiency and effectiveness

• Coordinate contracts and service providers

• Ensure compliance with school policies and regulatory requirements (e.g. workplace safety, audits)

• Assist in procurement processes in accordance with APSN and school guidelines

• Support budget monitoring, invoice processing, and cost control

• Maintain proper documentation for audits and management reporting

• Provide administrative support for staff onboarding, offboarding, and records

• Coordinate duty rosters, leave tracking, and staff‑related administrative matters

• Support staff welfare and engagement initiatives where required

• Liaise with internal departments, APSN Shared Services, vendors, and external agencies

• Support coordination of school events, programs, and official functions

• Ensure timely follow‑up and resolution of operational matters

• Guide and support junior administrative staff

• Assign tasks, monitor progress, and ensure service standards are met

• Officer‑in‑Charge of the Admin & Operations Department of the campus

• Any other tasks assigned by school leaders

• Minimum Diploma / Degree in Business Administration, Public Administration, Management, or related field

• Strong organisational and coordination skills

• Good knowledge of administrative, procurement, and operational processes

• Ability to manage multiple priorities and deadlines

• Effective communication and stakeholder management skills

• Proficient in Microsoft Office and school administrative systems

• Discretion, professionalism, and attention to detail

• At least 3–5 years of relevant administrative or operations experience

• Prior experience in schools, public sector, or non‑profit organisations preferred

• Experience supervising staff or leading small teams is an advantage