Administrative and Operational Support |School

Job Description

Job Description & Requirements

Front Desk – General Office Duties:

• Maintain a neat and organised reception or counter service area
• Greet and assist all visitors (including students, parents, staff, guests, and suppliers) professionally, whether in person or over the phone. Take accurate messages and direct individuals to the appropriate staff members or locations as necessary.
• Attend to sick or injured students by:
• Assisting them to the sickbay
• Providing basic care and supervision
• Maintaining sickbay cleanliness and student injury records
• Processing early dismissals for unwell students, and
• Contacting parents or guardians when required.
• Manage the recordings of lost and found items
• Handle incoming/outgoing mail and assist with dissemination of documents to students/parents
• Maintain proper record of key issuance to students and contractors

• Update and maintain staff contact list and movement chart for dissemination and to be displayed outside HOD and Staff Rooms.
• Assist with updating pigeonholes in the General Office and outside HOD and Staff Rooms on a monthly basis.
• Assist to prepare and issue letters or certificates for student-related matters
• Notify teachers of their relief duties during school term
• Print and issue name tags for teachers/visitors
• Some knowledge and adherence to emergency protocols.
• Support administrative staff during peak periods
• Other duties such as track bus requests, booking of facilities, photocopying, filing, scanning, data-entry, etc. whenever assigned.

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