Receptionist & Admin Support Staff |School

Job Description

The Services required are set out as follows:

• Attend to telephone and walk-in inquiries from students, parents, vendors, visitors, customers etc and where appropriate, direct them to the relevant departments/staff-in-charge for follow-up.
• Attend to all incoming mail and distribute them to the relevant staff.
• Issue keys to students and staff.
• Organize and upkeep the updated copies of administrative documents, and distribute them to relevant teachers and/or students when necessary.
• Issue relevant forms and documents to staff as and when requested.
• Attend to students in the sick bay.
• Maintain student injury logbook and follow up with staff and parents in accordance with safety SOPs.
• Contact parents of students who are unwell or students who are dismissed early.
• Retrieve and update daily staff attendance reports from school system.
• Maintain time-off logbook for all staff and check that time-off applications are duly approved.
• Attend to loss-and-found cases and maintain proper records.

• File procurement and payment documents for all departments, and check that they are duly signed.
• Upkeep payment record files and check that all payment vouchers are accounted for.
• Check monthly ad hoc bus booking records and tally with vendor’s billing report. Follow up with vendor and school staff on discrepancies.
• Assist with temperature taking exercise for staff and other ad hoc school exercises.