Assistant Manager, Administration - Chaoyang School

Administration & Operations Management

• Assist in managing daily school administrative and operational functions
• Ensure smooth execution of office operations, records management, and workflow processes
• Support the review and improvement of administrative procedures for efficiency and effectiveness

• Coordinate contracts and service providers
• Ensure compliance with school policies and regulatory requirements (e.g. workplace safety, audits)

• Assist in procurement processes in accordance with APSN and school guidelines
• Support budget monitoring, invoice processing, and cost control
• Maintain proper documentation for audits and management reporting

• Provide administrative support for staff onboarding, offboarding, and records
• Coordinate duty rosters, leave tracking, and staff-related administrative matters
• Support staff welfare and engagement initiatives where required
• Liaise with internal departments, APSN Shared Services, vendors, and external agencies
• Support coordination of school events, programs, and official functions
• Ensure timely follow-up and resolution of operational matters

• Guide and support junior administrative staff
• Assign tasks, monitor progress, and ensure service standards are met
• Officer-in-Charge of the Admin & Operations Department of the campus
• Any other tasks assigned by school leaders

• Minimum Diploma / Degree in Business Administration, Public Administration, Management, or related field
• Strong organisational and coordination skills
• Good knowledge of administrative, procurement, and operational processes
• Ability to manage multiple priorities and deadlines
• Effective communication and stakeholder management skills
• Proficient in Microsoft Office and school administrative systems
• Discretion, professionalism, and attention to detail
• At least 3–5 years of relevant administrative or operations experience
• Prior experience in schools, public sector, or non-profit organisations preferred
• Experience supervising staff or leading small teams is an advantage