Eligibility, Recruitment, and Engagement Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Management Angleton, TX, US

Salary Range: $34,944.00 To $49,504.00 Annually

Job Title: ERSEA & Family Engagement Specialist

FLSA Status: Exempt

Salary Grade: Grade 8

Supervisory Responsibilities: No

Reporting To: VP of Program Operations & COO

Creation Date: 10/2/2023

Board of Directors Approval: 02/13/2024

POSITION SUMMARY

The Family Engagement and ERSEA Specialist manages and leads the family engagement initiatives of BCHS in partnership with other administrative staff, case managers and campus staff. This position assures compliance with all Head Start Performance Standards and supports campus efforts related to the effort to the enrollment, recruitment, selection, eligibility, and attendance of children.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Develops and analyzes the Community Assessment.
• Utilizes and shares the Community Assessment data to facilitate planning efforts to determine design options, recruitment efforts and enrollment guidelines for Head Start (HS), Early Head Start EHS), full day/year programs (FD) with input from administration and other content staff. Plans, prepares, and attends special recruitment events and/or activities.
• Design and deliver program-wide training to employees, parents and community partners on documentation and eligibility related to ERSEA regulations, policies and procedures.
• Evaluate, design and monitor systems to process enrollment applications, including determination of eligibility and selection criteria.
• Monitors application and eligibility systems, evaluates systems for ethnic and racial disparities and compliance, and adjusts and suggests system improvements when issues are identified.
• Ensure information, referral and coordinate efforts with Family Case Manager to link staff and families with appropriate resources.
• Oversees and audits the processing of applications and eligibility documentation for accuracy and timeliness.
• Prepare and distribute timely reports and tracking regarding ERSEA updates.
• Maintain systems, database, files, etc. ensuring security of data.
• Involved with strategic planning processes by utilizing the community assessment and internal data.
• Maintains enrollment and attendance record keeping and reporting systems, including service area plan, schedules, timelines policies and procedures in accordance with Head Start Performance Standards.
• Monitors program attendance and required documentation monthly in adherence to Head Start Performance Standards.
• Provides data for the annual Program Information Report (PIR).
• Assist and support Family Case Manager(s) to ensure that full enrollment is met and maintained throughout the year, ensuring children who leave the program are replaced within 30 days.
• Assist the Family Case Manager(s) in recruitment children to ensure that full enrollment is achieved and maintained throughout the program year which includes 10% disabilities mandate for assigned area by providing support, setting up recruitment events and recruitment initiatives for assigned area(s).
• Ensure that the Parenting Curriculum is implemented by providing training on the curriculum to families for assigned sites.
• Compile, develop, and ensure current community resource lists are available for parents and campus staff for assigned area Develop, Recruitment initiatives for assigned Family Case Manager(s) and document recruitment efforts.
• Assist in providing instruction and technical assistance for Family Case Manager(s) on the following but not limited to taking applications, recruitment, attendance, enrollment, performance standards, procedures, staff orientation and using
• Support, assist or train teaching staff and support staff as assigned on use of Child Plus attendance app.
• Collect data in all areas of ERSEA, Family Services and Health for self-assessment.
• Participate in on-going training sessions and meetings to keep abreast of current OHS program policies.
• Monitor and enter attendance corrections for assigned sites if needed to ensure it is being entered daily, correctly and notes are entered and that all staff are striving to meet the 85% attendance goal.
• Review and assist with updating ERSEA/Family Service to ensure that they are accurate.
• Attend, conduct and enter documentation of placement meetings of Early Head Start Children to Head Start or other placements to ensure transitions are conducted according to procedure and in a timely manner.
• Submit reports and documentation of monitoring to VP of Program of Operations.
• Analyze training needs of Family Case Managers, recommend workshops, classes, and webinars, and provide training and technical assistance as needed.
• Attend and support campus level parent involvement events on a rotation basis to ensure they are effective and meeting the needs of families.
• Attend and support campus level staff with parent meetings by…