Administrative Assistant - Community Development

The City of Ankeny is accepting applications for the full-time Administrative Assistant position in the Community Development Department. This position performs under general supervision to complete a wide variety of routine and specialized administrative tasks; to manage the day-to-day operations of the office; to assist the public in answering specific and general inquiries.

The starting salary is $27.84 - $32.23 per hour depending on relevant experience, with an excellent benefit package.

Hours
:
Monday - Friday, 8:00 AM - 5:00 PM and additional overtime for night meetings (on-site position, no remote work available).

The City of Ankeny offers a comprehensive benefits package including:

• Vacation and Sick Leave
• Personal Leave
• Nine (9) Paid Holidays
• Health/Dental/Life/LTD Insurance
• Paid Parental Leave
• Wellness Programs and Incentives
• Tuition Reimbursement and Continuing Education Programs
• Public Service Student Loan Forgiveness Benefit
• Defined Benefits Pension Plan Through IPERS
• Deferred Compensation Plan
• Voluntary Insurance Benefit Options
• Longevity Pay

Deadline to submit an online application is 4:30 pm on Friday, February 27, 2026
. Please apply online enyIowa.gov/jobs. Interested candidates must complete an application online and attach a current resume and cover letter. Pre-employment drug screen and background check required.

• Prepares agendas utilizing agenda software system for Plan and Zoning Commission and Zoning Board of Adjustment.
• Attends evening meetings and serves as recording secretary to the Plan and Zoning Commission and Zoning Board of Adjustment.
• Serves as secretary to other boards, commissions and committees as needed.
• Prepares comprehensive annual summary reports of Boards, Commission and Department activity.
• Calculates, prepares and distributes monthly reports.
• Coordinates office services and replenishment of supplies.
• Ensures that legal requirements are met regarding public notices.
• Processes, scans and maintains Department records for permanent files.
• Provides support and maintenance of the City’s permitting, land management and licensing software system.
• Develops and maintains Department application packets and forms as needed.
• Compiles, stores and manages data, using the computer for a variety of reports, letters, charts and documents.
• Provides troubleshooting support for Department printers and large format printer.
• Schedules appointments, gives information to callers or refers to appropriate personnel.
• Composes and types department correspondence.
• Files correspondence and other records.
• Maintains professional library.
• Performs confidential duties for the department.
• Arranges travel schedules and reservations for the department.
• Coordinates Department calendars and schedules and reserves meeting space as needed.
• Process invoices and payments.
• Provides backup and assists in the departmental City Council agenda preparation.
• Assist in implementation of the City’s housing rehabilitation program.
• Provides input and updates to the City’s website.
• Performs notary work.
• Issues public services building access cards and schedules doors for after-hour meetings and activities.
• Coordinates and submits building maintenance requests for the Department.
• Assist other Departments as needed.

High School diploma or GED and three (3) years clerical or general office experience. Preference will be given to candidates with state, county, and/or local government work experience.

Ability to work in frequently fast-paced environment; knowledge of standard office procedures and equipment; effective knowledge of computer applications; ability to understand and carry out oral and written instructions as well as City policies and procedures; ability to deal tactfully with the public; ability to establish and maintain effective working relationships with co-workers.

• Ability to accurately operate/utilize full array of Microsoft Office programs.
• Must be able and willing to work evening hours.

• Works in office environment.

• Must be insurable.
• Must be sighted.
• Must be able to hear normal conversation.
• Must be able to speak clearly at normal rate of conversation.
• Must keep regular and reliable attendance at work.