Administrative Assistant

DMACC is an affirmative action/equal employment opportunity employer. Persons with disabilities who require reasonable accommodations must contact Human Resources at 515‑964‑6301 or email jobs.

Perform high‑level administrative support in the office of the Executive Academic Dean of Math & Science/Animals, Agriculture & Natural Resources and/or other department staff. Support daily operations including processing academic course schedules, instructor workloads, timekeeping, purchasing requisitions, and invoice processing.

• Serve as liaison between the administrator, departmental staff, and college departments; may manage work study, student and/or non‑regular employees.
• Prepare and process personnel and payroll documents; maintain attendance records and monitor leave usage.
• Prepare or review and process work orders, purchase orders, expense reports, and requests for payment; order and maintain supplies.
• Greet and screen office visitors and callers, resolving matters or making referrals as appropriate.
• Maintain appointment schedules, make time commitments and travel arrangements; plan and schedule meetings.
• Assist in budget preparation by gathering fiscal data and compiling projections; maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.
• Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc.; read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files.
• Perform other duties as assigned.

• High school graduate or equivalent.
• Three years of clerical or general office experience; post‑secondary education in any field may substitute for up to one year of the required experience (15 semester credits ≈ 6 months of experience).
• Strong communication skills.
• Ability to plan, organize and manage time.
• Demonstrated ability to establish and maintain professional relationships with individuals from varied backgrounds.
• Knowledge of current software applications.

• Demonstrated proficiency with Microsoft Excel.
• Experience in an educational institution.
• Post‑secondary education in a related area.

• Constant: Sit.
• Occasional: Lift floor to waist