Building Lead Secretary

Building Lead Secretary

The Ankeny Community School District (CSD) is renowned for its excellence across academics, athletics, the arts, and various activities. Situated in central Iowa, just 6 miles from Des Moines, Ankeny CSD caters to over 12,800 students from preschool through 12th grade, making it the 7th largest district in the state. With a strong reputation for its commitment to student success and a competitive salary and benefits package, Ankeny CSD is a standout choice for both educators and families seeking a high-quality educational environment.

Purpose Statement

The Building Lead Secretary plays a key role in ensuring the efficient and effective operation of daily building activities by performing a wide range of administrative and office support duties. This position is responsible for facilitating internal communication, coordinating office functions, and serving as a primary point of contact for students, staff, families, and the public.

Hourly Wage: $18.75/hr.

Hours:

7:30 AM - 3:45 PM

Reports To:

Building Principal

Wage/Hour Status:
Non-Exempt

Benefit

Summary:

D

Minimum Qualifications:

• High school diploma or GED required
• Demonstrated strong communication skills, both verbal and written
• Proven ability to build and maintain positive relationships with students, staff, and the public
• Proficiency with common office technologies and software (e.g., email, word processing, google docs, spreadsheets, data entry)
• Previous experience as a secretary, receptionist, or in a related administrative support role preferred

Essential Functions:

Administrative Support:

• Serve as the first point of contact for visitors, staff, and students, ensuring a welcoming and professional front office environment.
• Manage daily front office operations including answering phones, emails, and inquiries.
• Coordinate schedules, arrange meetings, and provide administrative support to the principal and building leadership team.
• Create, distribute, and maintain school communications such as newsletters, correspondence, and announcements. Support the planning and logistical coordination of school events, meetings, and professional development activities.
• Utilize a variety of technology platforms for effective communication, data management, and operational efficiency.
• Order and maintain inventory of office and instructional supplies, seeking input from staff to ensure necessary items are stocked and readily available.

Student, Family, and Staff Support:

• Maintain accurate student attendance records; enter absences and tardies; coordinate with parents/guardians regarding attendance matters.
• Support student registration, enrollment, and withdrawal processes.
• Monitor and manage daily staff attendance using Frontline Absence Management.
• Coordinate and assign substitute coverage to ensure appropriate staffing levels.
• Track personal leave requests and assist in maintaining adequate coverage across the building.
• Communicate regularly with building administrators regarding upcoming absences, coverage needs, and attendance patterns.
• Provide support and guidance to staff on leave procedures and required documentation.

Records & Compliance:

• Maintain confidential student and staff files in accordance with district policies and legal requirements.
• Assist with data reporting related to student enrollment, attendance, and staff records, ensuring accuracy and timeliness.
• Support student and staff health and safety compliance by assisting with emergency drills, maintaining preparedness protocols, and helping implement crisis response procedures.
• Manage visitor and volunteer procedures, including check-in and identification protocols, to ensure building safety and compliance with district policies.
• Process and transfer student records for incoming and outgoing students in accordance with district procedures and confidentiality guidelines.

Budget, Purchasing & Cash Handling:

• Manage the purchasing process by creating purchase orders, confirming product delivery and ensuring timely payment of invoices
• Reconcile monthly expenditures, assist with budget tracking, and provide updates to building leadership.
• Adhere to all cash handling procedures as outlined by the Business Office to ensure accuracy, accountability, and security in all financial transactions.

Other Functions:

• Deliver exceptional customer service by providing accurate information and assistance in a timely manner.
• Uphold integrity and ensure confidentiality in all interactions and responsibilities.
• Engage respectfully and professionally with both internal and external stakeholders.
• Foster positive and effective communication by collaborating well with colleagues and maintaining strong working relationships.
• Upholds and adheres to safety rules and policies of the Ankeny Community School District safety program.
• Supports the goals and objectives of the school district and follows all district policies.
• Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.
• Responds to emergency…