Administrative Assistance

Administrative Assistance

Our client, an Agriculture Products company, is looking for an Administrative Assistance for their Ankeny, IA location.

• Day-to-day calendar management for mid-level leaders of a department identified by business-driven value, including scheduling and managing leaders availability, handling meeting logistics, process meeting requests on behalf of leaders supported based on availability and priority, and maintain and organize meeting materials
• Uses attention to detail to identify scheduling conflicts and proactively engages with others to resolve
• Coordinate domestic and international travel, including flights, hotels, transportation, and itinerary management.
• Support expense reporting, purchasing requests, invoice processing, and budget-related administrative activities.
• Prepare materials as needed for key meetings, or activities and documents to support discussions.
• Help with the coordination of large team meetings, customer visits, plant tours, and offsite events.
• Manage event logistics including facilities, catering, transportation, lodging, and communications.
• Serve as the primary administrative contact for event planning and execution.

• High school diploma or equivalent.
• Demonstrated administrative, coordination, or office management experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Outlook, Teams, PowerPoint, Excel (basic), and Word.
• Ability to navigate a variety of business systems to complete work.
• Ability to manage confidential information with discretion.
• Strong attention to detail and follow-through.
• Anticipate needs before they become urgent.
• Bring order and structure to a fast-paced environment.
• Keep leaders focused on high-value work by managing administrative complexity.
• Build strong working relationships across the organization.
• Demonstrate exceptional judgment, professionalism, and trustworthiness.
• Be comfortable working independently with limited direction.
• Adapt quickly as business priorities evolve.
• Need someone with good communication skills, Great attention to detail.

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities