HR Office Assistant

• Review, organize, and maintain onboarding, payroll and PTO, training, safety compliance, and office administration tasks

• Source and screen leads and schedule interviews for the terminal manager

• Enter payroll and PTO time for the hourly workforce

• Administer new employee orientation and complete digital onboarding for local hires

• Communicate with internal and external customers regarding freight charges, pickups, tracing, and PODs

• Maintain databases for regulatory compliance, physical certificates, driver license identification, and random drug testing

• Set up pre-employment testing appointments for new candidates

• Send rejection letters to leads, applicants, and candidates as needed

• Enter and maintain data in multiple databases and the HRMS software system

• Assist and actively participate in meetings as required

• Administer multiple duties simultaneously

• Maintain confidentiality at all times

• Work in a positive, supportive, and cooperative way

• Perform other duties as needed

• High School completion or equivalent
• Computer skills including Microsoft Office
• Data entry, 10-key and typing experience
• Detail-oriented and organized
• Good communication skills, verbal and written
• Excellent customer service skills
• Problem solver and self-motivated
• Ability to multi-task in a fast-paced environment and react to change productively
• Ability to work in a team as well as individually
• Excellent attendance
• Primarily sedentary work involving sitting most of the time
• Ability to occasionally exert up to 10 pounds of force and/or negligible force frequently or constantly to lift, carry, push, pull, or move objects
• Regular use of a computer screen or monitor
• Manual dexterity for fingering, grasping, typing, and repetitive wrist, hand, and finger motion
• Talking and hearing required to communicate and listen to others

Demonstrates strong organizational and detail-oriented capabilities in managing onboarding, payroll, and compliance tasks while effectively communicating with internal and external customers. Proficient in data entry and HRMS software, with a focus on maintaining confidentiality and providing excellent customer service.

• Data Entry
• Microsoft Office
• Customer Service
• Communication Skills
• Organizational Skills

• Data Entry
• 10-Key Experience
• Typing Experience
• HRMS Software
• Payroll Management

• Detail-Oriented
• Problem Solver
• Self-Motivated
• Teamwork
• Multi-Tasking

• Onboarding
• PTO Management
• Safety Compliance
• Regulatory Compliance
• Customer Communication