Research Administrator Senior

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

The Division of Cardiovascular Medicine at the Department of Internal Medicine, Michigan Medicine is seeking a full-time Research Administrator Senior to join its Post-Award Financial Team.

The Division of Cardiovascular Medicine (CVM) has a growing and robust research program, serving over 130 faculty, $20 million in yearly sponsored research expenditures during FY2026, and a significant volume of non-sponsored activity. Sponsored funding is comprised of awards from National Institutes of Health, industry sponsors, and multiple foundations such as the American Heart Association. Clinical trials will be managed in collaboration with the Clinical Trials Support Unit (CTSU).

This position provides vacation, sick, and holiday time, as well as the full range of benefits provided by the University of Michigan. In addition, Cardiovascular Medicine pays competitive salaries commensurate with experience, and boasts a culture of acceptance, openness, flexibility, and teamwork.

This position reports to the Post-Award Research Administration Manager and works very closely with a team of post-award and pre-award staff managing Cardiovascular Medicine’s research activities.

The selected candidate will be responsible for proper stewardship of sponsored and non-sponsored projects using various University accounting and information systems including, but not limited to, Business Objects, M-Reports, and M-Pathways.

The duties of this position include the following:

• Perform reconciliation of project grants using various accounting and information systems
• Read, understand, and interpret sponsored grant and clinical trial contract terms and conditions
• Anticipate reporting deadlines and close-out deadlines for sponsored grants
• Determine the correct project grants for salary support for faculty and staff
• Analyze the financial status of individual projects as well as faculty members' full portfolios, including, forecasting expenses, projecting budget period balances and proactively anticipate changes in effort and gaps in funding
• Meet with faculty on a regular basis to review their accounts and provide complete outlook of financial portfolios.
• Determine the appropriateness of expenses on project grant, including charges that fall under the Uniform Guidance and in compliance with 120-day guidelines
• Complete other post-award responsibilities, including: set-up new sponsored projects, request sub-accounts, subcontract monitoring, prepare post-award change requests, complete budget allocations, prepare for close-out of projects, and complete the close-out of sponsored projects
• Request invoicing on sponsored projects and monitor aging receivables
• Prepare materials for progress reports and other reporting requirements
• Initiate and process journal entries
• Proactive and analytical problem-solving
• Assist with specific projects and other duties as assigned. Projects include, but are not limited to development of the annual budget and faculty effort reviews
• Attend medical school and university meetings to stay fully up to date on grant and contract requirements.

Bachelor's Degree in business, accounting, finance, and 5 - 7 years of progressive grant and contract experience, or an equivalent combination of education and experience.

Successful candidates will…