Senior Office Manager & Events Coordinator

About Sygaldry

Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference for AI. By integrating quantum and AI, we're accelerating the path to super intelligence, and addressing the problem of rising compute costs and energy bottlenecks. Sygaldry AI servers combine multiple qubit types within a single, fault-tolerant architecture to deliver the combination of cost, scale, and speed necessary for advanced AI applications.

We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. We're looking for individuals ready to define the intersection of quantum and AI and drive its profound global impact.

Office & Facilities Management

• Oversee daily office operations to ensure a clean, organized, and functional workplace

• Manage office supplies, equipment, and inventory; negotiate with vendors and service providers

• Coordinate facilities maintenance, repairs, and office improvements

• Ensure compliance with health, safety, and workplace regulations

Administrative & Operational Support

• Develop, implement, and improve office policies, procedures, and workflows

• Manage calendars, meeting schedules, and conference room logistics in tandem with the Senior Executive Assistant

• Prepare reports, documentation, and internal communications as needed

• Support leadership with administrative tasks and special projects

People & Culture Support

• Serve as the first point of contact for office-related questions and needs

• Support onboarding and offboarding processes, including workspace setup

• Foster a positive, inclusive, and productive office culture

• Assist with internal events, team meetings, and company initiatives

Financial & Vendor Coordination

• Track office budgets and expenses

• Coordinate with accounting or finance teams on payments and reporting

• Manage contracts and relationships with vendors and service providers

• Coordinate new office set up (furniture vendors, communicating with the building and architects, etc)

Technology & Systems

• Maintain access control, systems documentation, and basic tech logistics

• Support adoption of tools that improve office efficiency and communication

Required

• 5+ years of experience in office management, administrative operations, or a related role

• Strong organizational and time-management skills with excellent attention to detail

• Excellent written and verbal communication skills

• Ability to manage multiple priorities in a fast-paced environment

• Proficiency with office software (Gsuite)

Preferred

• Experience managing vendors

• Familiarity with HR or people operations support

• Experience in tech startups/ AI environments (not required but preferred)

• Problem-solving mindset with a proactive, service-oriented approach

• Proficient in operational systems technology and eager to learn new tools; experience with systems like Notion, Click Up, ChatGPT ideal.

At Sygaldry, curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big, yet we execute with a love of detail. We’re looking for scientists, engineers, and operators to forge new paths with us at the intersection of quantum and AI.

• Visa Sponsorship - We know what it takes to make top talent thrive here. We’re open to supporting visas whenever possible.

• Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity.

• Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.

• Connection - Whether it’s company offsite or casual crew socials, we make time to connect, recharge, and have fun together.

• Time Off - We trust you to take the time you need. Unlimited PTO so you can rest, recharge, and come back ready to make an impact.

We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristics.

We encourage you to apply even if you do not believe you meet every single qualification. If you don’t think this role is right for you, but you believe that you would have something meaningful to contribute to our mission, please reach out at