Administrative Assistant Intermediate Healthcare

About the Position

The Department of Radiology is seeking a qualified Administrative Assistant to provide administrative support for the PET Center.

• Provide general administrative and office support for the PET Center/lab, including updating and formatting CVs.
• Hosting: coordinate group hosting activities and logistics, reserve rooms, set up virtual/hybrid meeting links, arrange catering, prepare welcome materials, track RSVPs, and follow up post‑event.
• Purchasing/Procurement: order laboratory and office supplies via MMarketsite, obtain vendor quotes, prepare documentation, coordinate funding, track deliveries, and maintain supporting documentation.
• Reconciliation: perform monthly reconciliation of P‑card activity and encumbrances, collect receipts and backup documentation.
• Travel & Reimbursements: assist faculty, staff, and students with travel planning and booking, and prepare reimbursement requests in Concur.
• Records Management/Filing: build and maintain hard‑copy and electronic filing systems, support PI publication uploads to Pub Med Central, and maintain MyNCBI accounts.
• HR/Personnel Support: track new hires via a Teams board, coordinate onboarding and offboarding, and approve timesheets.
• General Clerical Support: answer phone inquiries, take messages, maintain calendars, schedule meetings, prepare agendas and minutes, and submit facilities and IT tickets.
• Perform other related duties assigned to support PET Center operations.

• Bachelor's Degree in business or related field plus 2‑4 years of experience, or equivalent combination of education and experience.
• 4+ years of experience in Research Administration preferred; background in science and understanding of the research process highly regarded.
• Experience managing a high‑traffic, multi‑constituency office desired.
• Experience with Elements, Concur, MPathways, and UM purchasing methods strongly preferred.
• Proficient in Microsoft Office Suite;
  Word, Excel (required), Access, PowerPoint, Adobe Acrobat, and One Note.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills with the ability to set priorities and manage multiple tasks simultaneously.
• Proven ability to work independently and as part of a team.
• Strong computer skills, with thorough Excel knowledge required.
• Experience with Wolverine Access, Business Objects, M-Stat, and Access database strongly preferred.
• Knowledge of University of Michigan policies and procedures strongly preferred.

40 hours per week.

The University of Michigan is an equal employment opportunity employer.