Admin Asst Inter Healthcare

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Ambulatory Therapies Services is seeking an Administrative Assistant Intermediate to join our administrative team and play a key role in supporting daily operations across the service line. This position offers a strong foundation in healthcare administration, with opportunities for growth and expanded responsibility over time. Initial responsibilities include supporting the leadership team and clinic sites with financial coordination (ordering supplies and equipment, verifying department statements of accounts, and following up on issues with vendors and/or other departments), as well as managing expense reimbursements and continuing education tracking and reporting.

With development in the role, and with mentorship and guidance from the Senior Administrative Assistant, there is opportunity to expand responsibilities to include comprehensive HR support (postings, hiring, new employee orientations, terminations, appointment updates, licensure tracking, reimbursements, etc.) and payroll support (serving as department timekeeper for union and non-union staff).

Candidates for this position must demonstrate strong organizational skills and efficiency, problem-solving ability, excellent planning and follow-through, high-quality written communication, outstanding customer service and diplomacy, accuracy and attention to detail, and the ability to manage sensitive matters with discretion.

The successful candidate will thrive in a fast-paced environment with dynamic priorities, demonstrating adaptability, professionalism under pressure, and the ability to manage multiple competing tasks while meeting deadlines. Building relationships and collaborating effectively with supervisors, staff, and external partners across the department and Michigan Medicine is essential.

This position will report to the Ambulatory Therapies Director.

• Manage departmental financial operations, including reconciliation of statements of accounts and gift accounts; initiate corrective action as needed.
• Process financial transactions, including purchase orders, non-PO vouchers, petty cash reimbursements, and cash receipts.
• Coordinate expense and reimbursement activities, including tuition reimbursement, travel and hosting expenses, and monthly P-Card reconciliation.
• Monitor financial tracking processes, including continuing education allocations and related reporting.

• Provide administrative support to the Director and Ambulatory Therapies leadership team, including responding to staff and external inquiries and addressing operational concerns.
• Maintain personnel records and databases; generate staff reports and ensure licensure, certifications, and compliance tracking systems are current.
• Support compliance activities, including verification of performance evaluations, mandatory requirements, and coordination of annual audits.
• Support onboarding and staff transitions, including participation in orientation activities, coordination of system access, and basic technical support.
• Assist with administrative staffing processes, including hiring support, onboarding coordination, and training of administrative or temporary staff.
• Support leadership and staff meetings, including preparation of materials and meeting minutes; attend organization-wide meetings as appropriate.

• Support departmental operations and governance, including development and maintenance of policies, procedures, and internal controls.
• Coordinate service line initiatives and events, including retreats, recognition events, site visits, in-services, and special meetings.
• Provide administrative and project support to the leadership team, including committee support, report preparation, and special projects.

• Coordinate facilities-related activities, including…