GME Program Admin Senior

Job Summary

The Cardiology Fellowship Program Administrator continually assesses and manages a wide range of administrative activities for the operation of both the Clinical Cardiology Electrophysiology and Interventional Fellowship programs. This position requires a high degree of initiative, independent judgement, and the ability to promptly problem solve given the nature of the work and its immediacy. The Program Administrator works in close collaboration with the program directors to handle day-to-day administration of the fellowship program in a fast-paced, critical environment.

Day-to-day administration includes being the main contact for fellows, answering questions and resolving problems; maintaining accurate and detailed files and resident information to meet ACGME Residency Review Committee and the Office of Graduate Medical Education requirements; attending and actively participating in meetings related to the fellowship program; preparing all house officer HR paperwork; and ensuring adherence to the House Officer Contract.

The Program Administrator continually directs a wide range of programmatic issues including navigating visas, recruiting trainees, developing and facilitating complex projects, analyzing administrative workflow, communicating with faculty and fellows regarding a wide range of issues and managing internal and external program relations.

High level program management

Provide high level program management for the Cardiology Fellowship training program. Prepare, coordinate and monitor fellowship-related administrative activities through the application of broad GME knowledge, practices and principles in conjunction with or occasionally on behalf of the Program Director. Make independent day-to-day decisions within the scope of your responsibilities.

Leadership

• Identify and evaluate the methods for improving workflow and cost effectiveness and make recommendations to the Program Director for improvement to House Officer satisfaction, federal adherence to guidelines as well as efficiency and effectiveness in day-to-day operations.
• Participate in program-level policy development, ensure adherence to policy, including institutional and federal regulations.
• Communicate with other institutions, agencies and departments regarding activities of the training programs.
• Assist with the UMHS Internal Review and ACGME Site Visit documentation.

Recruitment

• Oversee the planning and execution of the annual recruitment process.
• Organize and arrange faculty members for recruitment of potential applicants to the residency program. Assist with arranging itineraries and schedules for about 80 applicants.

Credentialing and Orientation

• Coordinate credentialing and orientation of new house officers.
• Track, report, and ensure compliance with State of Michigan and Institutional licensing requirements.
• Manage issues surrounding House Officer enrollment in NPI, PECOS, EPCS and CHAMPS that impacts the ability to prescribe to patients.

Administrative

• Proctoring in‑training exams.
• Respond to daily emails from House Officers, Program Directors and GME Office.
• Oversee the maintenance of resident files and necessary documentation to confirm program is meeting national requirements.
• Process LOA paperwork.
• Create expense reports for fellow reimbursement for mileage and other approved expenses.
• Process Holiday pay, meal reimbursements and alumni verifications.
• Deliver and track evaluation completion.
• Collaborate with Ann Arbor Veterans Administration Medical Center regarding trainee staffing and billing.

• Bachelor's degree or equivalent combination of education and experience
• Programmatic GME experience
• 2–3 years of professional/administrative experience
• Demonstrated ability to make independent decisions to determine appropriate course of action within the context of policies and standards
• Demonstrated ability to analyze, compare and evaluate various courses of action within scope of the role
• Demonstrated ability to operate with independence

• 6+ years experience as a program administrator.
• Demonstrated leadership skills as well as a team player.
• Proven ability to multitask and prioritize to meet deadlines and produce accurate work.
• Ability to work independently and exercise good judgment.
• Proven ability to assess and handle highly sensitive and confidential matters.
• Strong communication and interpersonal skills as well as flexibility with schedule.

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.