Executive Administrative Assistant​/Board Secretary

Job Title:

Executive Administrative Assistant/Board Secretary

Location:

Michigan Works! Southeast – Ann Arbor, MI

Reports to:

Executive Director

FLSA Status:
Full-time, Non-Exempt

We are the front lines of workforce development in Southeast Michigan and invite you to join us in shaping the future workforce.

The Executive Administrative Assistant provides high-level agency administrative and management support, including executive support tasks and confidential coordination for the Workforce Board, Consortium Board, and leadership team. The role handles document retention, insurance coverage, and works with the Executive Director on email and scheduling. Excellent judgment, organizational, communication, and interpersonal skills are required.

• Schedule and assemble background materials for the Workforce Development Board, Consortium Board, and their committees; book the meeting venues and ensure proper equipment and amenities.
• Take accurate minutes of meetings and maintain the official records of all meetings.
• Schedule other meetings and events as requested, including staff meetings, work groups, and meetings with partners, contractors, and the community.
• Provide administrative support to the Executive Office, including the Executive Director and Deputy Director.
• Maintain facility, liability, and vehicle insurance.
• Manage the appropriate filing of all leases.
• Handle official record retention and destruction.
• Handle stress appropriately and interact well with others.
• Attend in person on site regularly.
• Other duties as assigned.

• Bachelor's degree in business administration, public administration, management, human services or related field, or equivalent experience.
• Three years of administrative experience providing support to executive positions, preferably in workforce development services.
• Proficiency with Microsoft Office Applications and willingness to learn other applications and databases.
• Knowledge of applicable federal and state regulations related to employment and training programs preferred.
• Administrative experience with operation of state and/or federal programs preferred.
• Experience working with boards, councils, committees, and other public decision-making bodies, including preparation of board documents, scheduling meetings, and taking minutes.
• Experience working with community, public, and non-profit organizations.
• Excellent verbal and written communication skills and highly professional demeanor.
• Ability to multi-task and coordinate across multiple priorities in a fast-paced environment.
• Comfortable with working in a dynamic, complex environment impacted by shifting priorities and deadlines, and system change.

$22.90 to $30.53 per hour.

• Medical, Dental, and Vision Insurance
• Pay in Lieu of Health Insurance
• Short and Long Term Disability
• Retirement Benefit with a 4% Employer Match
• Generous Paid Time Off
• Paid Holidays
• Employee Assistant Program

Michigan Works! Southeast provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, marital status, veteran status, political affiliation or belief, physical or mental disability, genetic information, age, sexual orientation, gender identity, height, weight, or any other legally protected status in accordance with applicable federal, state and local laws.