Office Professional Part Time

POSITION TITLE:

Hybrid Office Professional, Secretary II and Teacher Clerk

FTE: 0.9 (10+ months)

Position Location:

Thurston Elementary School

Salary:
Category B 0.4 and C 0.5 AAEA/OP Salary Schedule

Reporting Relationship:
Building Principal

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

• High school diploma or equivalent required;
  Associate's degree or higher preferred.
• Previous administrative or office support experience, preferably in an educational setting.
• Proficiency in Microsoft Office Suite and familiarity with student information systems (e.g., Tie Net, Naviance).
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with a high degree of accuracy in data entry and record-keeping.
• Positive attitude and a commitment to creating a welcoming and supportive environment for students and staff.

• Manage and process student enrollments.
• Maintain accurate enrollment records and documentation.
• Coordinate with other departments to ensure seamless integration of new students.
• 504 Plans / Tie Net Support
  • Assist in the development and maintenance of 504 plans.
  • Provide support for Tie Net system users, ensuring accurate and timely data entry.
  • Schedule and coordinate meetings related to 504 plans and student support.
• Peer Ambassador Oversight
  • Oversee tasks assigned to Peer Ambassadors, ensuring they are completed accurately and on time.
  • Monitor and maintain Peer Ambassador attendance records.
  • Serve as a point of contact for Peer Ambassadors, providing guidance and support as needed.
• Administrative Support
  • Answer phones and transfer calls or take messages for counselors.
  • Greet and assist visitors at the front desk.
  • Monitor and maintain the appearance and organization of the counseling suite, workroom, and conference room.
  • Schedule the use of the Counseling Conference room.
  • Order office supplies for counselors as needed.
  • Conduct Naviance clean-up and add new students to the system.
• Student Support
  • Assist with organizing and scheduling student registration.
  • Create and maintain student files for counselors.
  • Facilitate student shadowing experiences.
• Testing and Special Projects
  • Assist with testing accommodations and arrangements for students with 504 plans.
  • Participate in special projects as assigned by the counseling department head or principal.

• Read, analyze, and interpret professional journals, technical procedures, or governmental regulations.
• Communicate effectively and present information both in oral and in written form.

• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of statistical information and data related to student achievement.

• Interact with public and other staff as required.
• Apply knowledge of current replicated research and techniques related to sensory issues.

The employee must be able to attend meetings in the evening and at other locations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.