Office Administrator

We are a fast-growing company committed to operational excellence and employee satisfaction. We value efficiency, organization, and proactive problem-solving. As we continue to expand, we are looking for a detail-oriented and proactive Office Administrator to ensure smooth daily operations of our office and facilities in Ann Arbor.

Position Summary:

The Office Administrator will manage daily office operations, coordinate facility management, maintain office supplies, and support administrative processes. This role is essential to ensure a well-organized, cost-effective, and smoothly running workplace.

Key Responsibilities:

Office Administration Oversee daily office operations and maintain an organized, professional environment

Handle incoming/outgoing mail and deliveries (Fed Ex, UPS, etc.)Schedule and coordinate meetings and calendars

Maintain, organize, and archive files, records, and documents

Assist with travel arrangements (flights, hotels, car rentals)
Office Supplies Management Procure and manage office supplies and consumables

Monitor inventory levels to prevent shortages or overstock

Identify cost-saving opportunities and optimize vendor selection

Facility Management Coordinate office and warehouse maintenance, cleaning, and repairs

Liaise with landlords, property management, and service providers

Ensure office safety and functionality (utilities, access, security systems)
Support basic warehouse operations if applicable

Vendor and Service Coordination Maintain relationships with vendors and service providers

Track contracts and renewal timelines

Compare pricing and support cost control initiatives

Administrative and Financial Support Assist with invoice tracking and submission

Support expense reporting and basic record keeping

Coordinate with the accounting team as needed

New Hire & Employee Support Assist with onboarding logistics (workspace, equipment setup)
Maintain employee contact lists

Support internal events and office activities

Qualifications:

Bachelor’s degree or equivalent work experience

Minimum 2 years of administrative or office management experience

Strong organizational, multitasking, and time management skills

Proficient in Microsoft Office (Excel, Word, Outlook)
Excellent verbal and written communication skills in English;
Chinese is a plus Ability to work independently and proactively with a strong ownership mindset

Preferred Qualifications Experience in vendor management or facility coordination

Experience supporting small or growing teams

Familiarity with Excel tracking, or automation tools

Cost-conscious and process-oriented mindset

Work Environment & Expectations Effectively manage multiple tasks and priorities in a deadline-driven environment.

Maintain a high level of accuracy and attention to detail while performing repetitive tasks.

Adapt quickly to changing procedures and business needs.

Demonstrate a proactive approach to problem-solving and process improvement.

Requires the ability to lift materials or boxes up to 50 pounds

May have long periods of sitting in an office environment

What we offer:

Competitive salary + Bonus Opportunity Work Flexibility (9 am – 5 pm), 1 day Remote Medical Dental Vision
401k + Employer Match Short Term Disability Long Term Disability Paid Time Off Voluntary Life Insurance Optional Critical Care, Accident Coverage Employee Assistance Program Please Visit us at:  Energy, Inc., is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation and gender identity), national origin, disability, age, genetic information, Vietnam era veteran status, marital status, height, weight, or any other status protected under applicable federal, state, or local laws.

This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotion, termination, layoff, transfers, leaves of absence, compensation, and training. Our policy reflects and affirms the Company’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Camel Energy, Inc., is a drug-free workplace, and we use E-Verify to confirm the identity and employment eligibility of all new employees.

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