Deputy Recording Clerk or Trainee

Job Summary – Deputy Recording Clerk

Pay Grade 07

Salary Range – $42,000 – $59,117

Under basic supervision, receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provides customer service, and performs historical research of various public records in the County Recorder’s Office (CRO).

Pay Grade 06

Salary Range – $36,157 – $54,236

Under close supervision, receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provides customer service, and performs historical research of various public records in the County Recorder’s Office (CRO).

This is an entry level, trainee position. Upon successful completion of the probationary period and after the one‑year training period, individuals in this classification are eligible for a non‑competitive promotion to the Deputy Recording Clerk position.

• Review, process, and research technical and official documents for the County Recorder’s Office (CRO) and determine appropriate action within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.
• Review documents for validity and accuracy of information; file, sort, and distribute official documents and voter registration cards.
• Prepare early ballot distribution for all elections.
• Verify signatures on early ballot affidavits, candidate petitions and provisional/conditional ballots within specified time frames as required by Arizona Revised Statutes.
• Enter information into computer system programs to initiate actions based on documents received and apply proper codes and indexing information resulting from review of the documents.
• Perform document scanning and processing, scan document image in accordance with CRO quality standards.
• Maintain, research, update, and sort statistical databases utilizing specialized computer software applications.
• Maintain accounting and transaction records and filing systems, enter cashiering data into computer systems, invoice for and receive payments, process transactions, update accounts, and balance receipts.
• Conduct special research and analysis projects, summarize data, and generate reports.
• Provide customer services, respond to requests for information, update, retrieve, and release information according to procedures, and refer matters requiring policy interpretation to supervisor for resolution.
• Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work‑related issues, customer records, and restricted County information.
• Perform other related duties as required.

• Review, process, and research technical and official documents for the County Recorder’s Office (CRO) and determine appropriate action within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.
• Review documents for validity and accuracy of information; file, sort, and distribute official documents and voter registration cards.
• Prepare early ballot distribution for all elections.
• Verify signatures on early ballot affidavits, candidate petitions and provisional/conditional ballots within specified time frames as required by Arizona Revised Statutes.
• Enter information into computer system programs to initiate…