Administrative Assistant​/Wealth Management Client Associate

The Wealth Management Client and Administrative Associate will play a pivotal role in delivering exceptional administrative support to the CEO, advisors, and clients of Advanced Wealth Strategies (AWS). This individual embodies a unique blend of dynamism, professionalism, and resilience, ensuring seamless day-to-day operations and fostering a welcoming atmosphere for our esteemed clientele.

We seek an exceptional communicator (both verbal and written) with solid administrative experience who is looking for an exciting growth opportunity at a professional firm. Our next Wealth Management Client and Administrative Associate is a go-getter, someone who thrives on making personal and professional connections and who embraces a bustling professional environment. Our ideal candidate relishes in the hustle and possesses a natural affinity for a fast-paced office setting - maintaining a cheerful demeanor even under pressure.

Crucially, ideal candidates have the resilience to handle constructive feedback gracefully and adapt quickly to exceed expectations. In this role you’ll tackle challenges with gusto, tirelessly seeking solutions and striving for excellence with an infectious enthusiasm. If you are seeking a growth-opportunity at an exciting professional firm, please consider applying today!

Hours:
Agreed to keep a basic of 40 hrs M-F with flexible scheduling based on team availability

• Welcomes and directs visitors and clients.
• Responds to and resolves administrative inquiries and questions.
• Processes all documents for clients, including compliance forms, opening new accounts, closing accounts, other client forms and transferring.
• Monitors new account openings and associated data entry.
• Maintains client files and paperwork.
• Assists with service meetings by reviewing compliance needs and pre-scheduling appointments as needed.
• Answers and transfers phone calls, screening when necessary.
• Prepares and executes marketing efforts.
• Provides administrative support for all staff.
• Maintains a system for tracking credit card records.
• Coordinates travel and appointments for staff as requested.
• Assists with client meeting preparation and follow-up.
• Submit monthly compliance reports to broker-dealer and RIA.
• Maintains firm compliance regulations.
• Maintains office space to the firm’s standards and coordinates with the manager of supplies needed.
• Performs other related duties and responsibilities as assigned.
• Interpersonal and Customer Service skills with one year of experience.
• Organizational skills.
• Administrative skills with one year of experience.
• Proficient in Microsoft Office, Adobe, and Docu Sign.
• Plus for experience with Redtail, FMG and eMoney.

• Minimum education of High School Diploma.
• Minimum of 2 years of experience in an administrative or other professional role within an office setting.
• Minimum of 2 years of experience providing exceptional customer service.
• Exceptional written and verbal communicator with a strong ability to adjust communication style to accommodate diverse audiences.

• Associate’s or Bachelor’s degree.
• Marketing experience.

• Starting at $40,000 base and up to 12% bonus annually for individual incentives.
• The Company reserves the right to provide additional bonus compensation as deemed appropriate.
• Benefits include a 401(k) plan with a 3% match, group life insurance, short-term disability insurance, and paternal leave.
• Employees have the option to enroll in a legal plan and long-term disability insurance at their own expense.
• Healthcare, vision, and dental expenses are covered up to 50% for individuals